Administrator

SKG Properties; Cape Town; On-site; ZAR 134,000 - 201,000; Full time

Job summary

SKG Properties, a dynamic property company in South Africa, seeks a reliable receptionist to manage daily office operations and client communications in Cape Town. You will log maintenance requests, coordinate with clients, suppliers and contractors, and support the Facilities Management team.

The role requires a high school diploma and strong communication, organizational, and multitasking skills. Psychometric tests are required for shortlisted candidates; applications close with a notice if

Qualifications

• High school diploma or equivalent.
• Previous experience in a receptionist or customer service role preferred.
• Excellent communication and interpersonal skills.
• Professional and friendly demeanor.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and other computer skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Knowledge of office equipment and procedures.

Responsibilities

• Greet visitors at reception and direct to appropriate personnel.
• Log and prioritise maintenance requests in the ticket system.
• Schedule maintenance appointments with clients, suppliers, and contractors.
• Communicate proactively with clients regarding project status and concerns.
• Request quotations from suppliers and contractors.
• Provide general support to the FM team.
• Ensure smooth daily office operations and issue resolution.
• Vendor and contractor management (cleaning, supplies, etc.).
• Timely document management, filing, and archiving.
• Process ad-hoc invoices and track payment progress.
• Order stationery and maintain stock.
• Track usage of office consumables for FM to replenish.
• Respond to internal emails/requests.
• Timely attendance and reliability.

Skills

Receptionist experience

Excellent communication

Organizational skills

MS Office proficiency

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

SKG Properties specialises in the development, leasing and management of commercial and industrial real estate.

Joining us means seizing an opportunity to work in a dynamic, industry leading property company in South Africa, where ethics, customer service and teamwork are the foundation of our success.

POSITION OVERVIEW

• General office reception
• Log and prioritise maintenance requests received from clients on the ticket system.
• Schedule and coordinate maintenance appointments with clients, suppliers, and contractors.
• Communicate proactively with clients regarding project status and concerns.
• Request quotations from suppliers and contractors.
• Provide general support to the FM team
  • Office Operations
    • Ensure smooth daily office operations and issue resolution
    • Vendor and contractor management (cleaning, supplies, etc.)
  • Administration & Support
    • Timely document management, filing, and archiving
    • Internal meeting and event support
    • Process ad-hoc invoices and track payment progress on tracking sheet
    • Order stationary for office and maintain stock sheet
    • Track usage of office consumables for FM to replenish
• Communication
  • Response time to internal emails/requests
  • Internal communication clarity and updates
• Timely attendance and reliability
• Any other reasonable instructions within the scope of works.

REQUIREMENTS:

• High school diploma or equivalent

SKILLS:

• Previous experience in a receptionist or customer service role preferred
• Excellent communication and interpersonal skills

SKILLS:

• Professional and friendly demeanor
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office and other computer skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Ability to handle multiple tasks and prioritize effectively
• Knowledge of office equipment and procedures

Psychometric tests are required to be undertaken by shortlisted candidates.

Should you not have been contacted by 30 September 2026 please consider your application unsuccessful.