Administrative & Records Coordinator

EdUpStairs; Wes-Kaap; On-site; ZAR 237,000 - 280,000; Full time

Job summary

Department of the Premier, Western Cape Government is seeking a clerical and administrative professional to support the Provincial Assessment Centre (PAC). The role includes handling correspondence, document management and routine office duties within a public service setting.

The incumbent will coordinate assessment logistics, maintain attendance and assist with HR and records management, while supporting procurement and financial administration tasks as part of a busy government team.

Qualifications

• Grade 12 (Senior Certificate or equivalent qualification).

Responsibilities

• Provide general clerical and administrative support to the Provincial Assessment Centre (PAC), including correspondence, document management, enquiries and routine office administration.
• Coordinate and support assessment logistics by preparing materials, arranging venues.
• Maintain attendance records and assisting with assessment-related activities.
• Manage assessment databases and information systems by capturing, updating and maintaining candidate, assessment and reporting records.
• Maintain PAC records, filing systems and registers, ensuring accurate record keeping and document retrieval; Support human resource administration activities, including leave administration and personnel record management.
• Provide supply chain and procurement administration support, including quotations, purchasing processes, asset control and stationery management.
• Assist with financial administration, including expenditure tracking, invoice processing, travel and subsistence claims, petty cash and related financial records.

Skills

Clerical duties

Administrative practices

Data capturing

Records management

Data reporting

Financial administration

Procurement and assets

Stakeholder service

Plan and organise

Attention to detail

Education

Grade 12

Job description

Department of the Premier, Western Cape Government is seeking a clerical and administrative professional to support the Provincial Assessment Centre (PAC). The role includes handling correspondence, document management and routine office duties within a public service setting.

The incumbent will coordinate assessment logistics, maintain attendance and assist with HR and records management, while supporting procurement and financial administration tasks as part of a busy government team.