Administrative Operations Specialist

Kabstrading Co; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Kabstrading Co is seeking to strengthen its administrative function in Cape Town. The role focuses on reviewing and optimising admin systems, ensuring invoices are stamped, signed and POD-compliant, and maintaining asset registers. Monthly reporting on mill expenditures and performance objectives for staff are also key duties.

The position emphasizes adherence to admin policies and effective control of company assets, with monthly feedback cycles to Credit Control and Head Office.

Responsibilities

• Continuously review Admin, systems and procedures to optimise and drive productivity.
• Ensure all invoices are stamped and signed and comply with the proof of delivery (PODs) requirements of the credit control department.
• Ensure that there are no outstanding PODs.
• Capture Maintenance schedule checks per week.
• Analyze and report on Mill expenditure against set AOP on a monthly basis.
• Ensure compliance to all admin policies and procedures relating to the function of Mill.
• Responsible to ensure that all company assets are adequately controlled by way of complete and up to date Fixed Asset Registers as when requested.
• Clear the consolidated claims lists received from credit control on a monthly basis as well as head office claims and ensure that monthly feedback is given to credit control.
• Manage set performance objectives and maintain individual staff performance.

Job description

Kabstrading Co is seeking to strengthen its administrative function in Cape Town. The role focuses on reviewing and optimising admin systems, ensuring invoices are stamped, signed and POD-compliant, and maintaining asset registers. Monthly reporting on mill expenditures and performance objectives for staff are also key duties.

The position emphasizes adherence to admin policies and effective control of company assets, with monthly feedback cycles to Credit Control and Head Office.