Administration Officer

H-Systems; South Africa; On-site; ZAR 134,000 - 201,000; Full time

Job summary

H-Systems in South Africa is seeking an administrative assistant to support the branch, ensuring smooth and efficient operations across administration, SHEQ management, and stock control.

You will handle top-up stock orders, branch powder coating, RTS in SAGE, office supplies, IBTs, credits, GRV, freight, PODs, petty cash, filing, archiving, data capturing, and compliance with ISO standards, while maintaining high service levels.

Qualifications

• Grade 12 or equivalent.
• Relevant experience in a similar administration role.
• Proficiency in MS Excel and Sage Pastel Evolution.
• Awareness of ISO standards relevant to the position.

Responsibilities

• Administer top-up stock orders for the branch.
• Administer Branch powder coating.
• Administer Return to supplier (RTS) on SAGE.
• Control office supplies.
• Administer Inter Branch Transfers (IBTs) on SAGE.
• Administer credits.
• Post Receiving of stock items (GRV) on SAGE.
• Control branch Freight administration.
• Control Branch PODs.
• Control petty cash box.
• Filing.
• Archiving of historic documents.
• Data capturing.
• Adhere to OH&S and ISO standards.

Skills

Detail-oriented

Time management

Multitasking

Data entry

Education

Grade 12 or equivalent

Tools

MS Excel

SAGE / Pastel Evolution

Job description

Duties & Responsibilities

JOB PROFILE

JOB PURPOSE
The core purpose of the role is to provide administrative support to ensure that the administrative function of the branch is running smoothly and efficiently.

KEY PERFORMANCE AREAS

• Administration
• SHEQ Integrated Management System control

ADMINISTRATION

• Must be familiar with all administrative functions in the Department, including, but not limited to:
  • Administer top-up stock orders for the branch.
  • Administer Branch powder coating.
  • Administer Return to supplier (RTS) on SAGE.
  • Control office supplies.
  • Administer Inter Branch Transfers (IBTs) on SAGE.
  • Administer credits.
  • Post Receiving of stock items (GRV) on SAGE.
  • Control branch Freight administration.
  • Control Branch PODs.
  • Control petty cash box.
• Complete general administration duties as required by the needs of the branch.
  • Filing.
  • Archiving of historic documents.
  • Data capturing.
• SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL
  • Ensure adherence to the OHS Act.
  • Participate in any Integrated Management System activities as required.
  • Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
  • Ensure adherence to all company policies and procedures.
  • Always maintain a high level of customer service levels standards.
  • Ensure the Administration Department maintains and complies with standards of health and safety, and hygiene always.

Desired Experience & Qualification

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• Relevant experience in a similar position in an administration field.

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
• A thorough practical knowledge of best practices in administration processes.
• Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

• Detail-oriented with a focus on accuracy.
• Ability to manage and prioritize tasks efficiently, whilst adhering to strict deadlines.
• Capacity to handle multiple tasks simultaneously.