Administration Manager (Fleet) : Harmony & Beatrix

Bidvest Protea Coin; Welkom; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading South African fleet management company based in Welkom seeks a Fleet Manager. The successful candidate will maintain compliance with fleet policies and manage daily administration with support structures. A strong background in technical assessments, proficiency in Excel, and previous fleet-related experience are essential. Applicants must possess Grade 12 and have a clean disciplinary record. The role requires reliable transportation and the ability to work under pressure.

Qualifications

• Grade 12 required.
• PSIRA certification is an advantage.
• Mechanical qualification is a plus.
• Proficiency in Excel and MS Office is compulsory.
• Previous fleet-related experience is essential.
• Ability to perform technical assessments on vehicles.
• Excellent written and verbal communication skills.
• Must have a clean disciplinary, criminal, and credit record.
• Prepared to work additional hours when necessary.
• Must own reliable transport.

Responsibilities

• Ensure compliance with fleet policies and procedures.
• Liaise and administer support structures daily.
• Track software applications and support services.
• Communicate between operations and service providers.
• Authorize maintenance and repairs.
• Conduct routine physical fleet inspections.

Skills

Excel proficiency

Communication skills

Technical assessment ability

Mechanical knowledge

Ability to work under pressure

PSIRA certification

Education

Grade 12

Job description

Responsibilities

• Maintaining compliance of fleet policies and procedures relating to entire fleet management process.
• Daily liaison and administration with support structures:
  • HQ Fleet Department
  • Automated Fleet Domain report queries
  • Maintenance and repairs
  • Technical concerns in general
  • Service provider issues
  • Authorizations enquiries out of Wesbank mandate
  • Accidents
  • Fuel Cards
  • Tollgate E-Tags
  • Traffic Fines
  • Driver ID tags
  • Licence renewals
• Bidtrack
  • Tracking / Dashcam / Driver ID Tag Device
  • Software, application and technical support
  • Contact person for stolen or hi‑jacked incidents
• All service providers
  • Communication between operations and service providers
• Wesbank
  • Maintenance and repairs authorisations to service providers
  • Mechanical recoveries
  • Accident recoveries
  • Analyse automated daily fleet reports and elevate exceptions to operations to resolve
  • Fleet register confirmation, service due, license and COF renewal
  • MTD M&R
  • MTD Fuel transactions (Liters and Expense)
  • MTD - Fuel Consumption
  • LTD Accident repairs pending
  • MTD Traffic violation recorded against drivers
  • MTD Driver behaviour
  • Ensure that all sites comply and are consistent with pro‑active maintenance on a daily basis
  • Cleaning of vehicles to prescribed specification and frequency
  • Reporting mechanical and cosmetic defects as and when they occur
  • Driver error, poor driving behaviour, awareness and training are dealt within official manner
  • Vehicles are roadworthy and compliant to client specifications
  • Detailed routine physical fleet inspections compliance based on pre‑set criteria
  • Daily Drivers
  • Site managers Weekly
  • Fleet Co‑Ordinator Monthly
  • Physical vehicle inspections at service providers after "major" repairs are completed
  • Mechanical
  • Accidents

Preferred qualifications / attributes / skills

• Grade 12
• PSIRA will be advantage
• Mechanical qualification will be advantage
• Good knowledge to utilize EXCEL and MS Office programs will be compulsory
• Previous fleet related experience will be compulsory
• Ability to perform technical assessment on a vehicle to respond pro‑actively
• The ability to analyse a technical report or verbal feedback from a qualified technical person to respond accordingly
• Excellent written & verbal communication skills
• The ability to communicate and present at all levels
• The ability to work under continuous pressure
• Clean disciplinary, criminal and credit record
• Prepared to work additional hours when required
• Positive, innovative and self‑driven personality
• The ability to adapt from one task to the other easily
• Own reliable transport
• Good and stable health