Administration Clerk Workshop

Raubex Group Ltd; Gauteng; On-site; ZAR 167,000 - 257,000; Full time

Job summary

Raubex Group Ltd seeks a proactive Administration Clerk for the Workshop to support purchasing activities and ensure efficient inventory control. The role involves daily data capture, costing of jobs, and maintaining records across the workshop environment.

The ideal candidate will have Grade 12, 3–5 years’ office administration experience, strong organizational skills, and proficiency with MS Office. A valid driver’s license is advantageous.

Qualifications

• Grade 12 is compulsory.
• A qualification in Administration, Office Management, Secretarial or equivalent is advantageous.
• 3–5 years’ experience as an Office Administrator or similar.

Responsibilities

• Capture daily workshop hours in liaison with the Buyer/Foreman/Manager.
• Record and cost jobs by capturing job cards in the system.
• Maintain stock take records for the warehouse (TWSH1, TWSH2 & TWSH3).
• Update PPE issues on SharePoint and keep safety records current.
• Maintain workshop employees’ personal files and apprenticeship contracts.
• Assist with workshop administration and petty cash activities.

Skills

Organizational skills

Communication skills

Attention to detail

Analytical skills

Mechanical background

Education

Grade 12

Admin/Office Mgmt qualification

Tools

MS Office

Job description

Purpose of the Role:

A motivated, dynamic, self-assured individual with a proactive mindset to become a valued member of our team in the capacity of an Administration Clerk at the Workshop. The successful candidate will be responsible for purchasing activities and ensuring efficient inventory control.

Key Responsibilities

• Daily capturing in liaison with the Buyer/Foreman/Manager to uphold the efficient functioning withing the Workshop
• Booking of hours work per artisan on workshop journal daily and report deviations to Manager/Foreman.
• Capture of all job cards on system open and close to do effective costing per job carried out in workshop.
• Breakdown reporting register monthly as per job card info.
• Updating component history file per asset.
• Weekly toolbox talk register updated.
• Yearly workshop medicals register updated.
• Updating of workshop employees’ personal files (warnings & incidents) includes apprentices’ contracts.
• Making sure that the Workshop bakkies monthly logbook filing is updated.
• Updating PPE issues on SharePoint.
• Log of spares needed by artisans on job card to build history file per asset.
• Stocktake capturing Warehouse. (TWSH1, TWSH2 & TWSH3)
• Assist with arrangements of accommodation for workshop employees & EFT payment
• Perform overall Assistant / Administrative duties in respect of the overall workshop function.
• Workshop monthly petty cash completion and balance sheet.
• Updating of monthly pan test register
• Updating & filing of safety records expiry dates and keeping track of all near misses reporting.
• Filing of documents, assist in keeping safety file & insurance-FIS (RG Brokers) up to date.
• Maintain discipline and adhere to rules, policies and procedures within Tosas.

Minimum Qualifications

• Grade 12 (Compulsory)
• A qualification in Administration, Office Management, Secretarial or other (Advantageous).
• A minimum of 3-5 years’ working experience as an Office Administrator or similar position.
• Good organisation and planning skills.
• Computer literate.
• South African citizen.
• Ability to work under pressure and meet deadlines.
• Valid driver’s license and Own transport (Advantageous)

Experience & Skills

• Excellent organizational and communication skills.
• Strong attention to detail and analytical skills.
• Mechanical background will be an advantage.