Administration Clerk

Sasol; Secunda; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading energy and chemical company in Secunda is seeking an individual to support the management team in operations and maintenance functions. Responsibilities include maintaining effective work practices, supporting management activities, and managing safety administration. A high school diploma is required, and no prior experience is necessary. This role offers an opportunity for growth within the organization.

Qualifications

• Experience: 0+ relevant years.

Responsibilities

• Maintain approved work practices for maximum resource benefit.
• Support management with diary management and administration.
• Manage stores, stationery, and orders.
• Participate in strategy sessions and governance processes.
• Coordinate safety administration responsibilities.

Skills

Communicates Effectively

Office Administration

Planning and Organisation

Attention to Detail

Multi-tasking

Education

High School / School Diploma or similar

Job description

Overview

This position supports the management team, operations and maintenance functions within Emergency Management. The role is key to maintaining Maintenance records for statutory service work.

Responsibilities

• Maintain the approved and effective work practices required within this role so that the maximum benefit is derived from the available resources.
• Support the Senior Manager, Area Manager Operations and Maintenance Manager with daily management activities, including meeting minutes, diary management, answering telephone calls and other administration functions.
• Support the management, operations and maintenance teams with team functions, planning and venue management.
• Manage stores, maintain stationery and do necessary orders and purchases on behalf of teams. Track and log KPI deliverables.
• Participate in strategy sessions, management interventions and EM team events. Engage respectfully with partners and assist with governance processes in EM.
• Effectively manage, record and track agendas, minutes and next steps of meetings.
• Ensure effective execution and follow-up of purchase order requests and deliveries to assist Security, including: stock control orders for the operational and consumable storeroom; PPE management; consolidate PPE requests and create PRs; process internal purchase requests; maintain daily purchase order records; coordinate and complete spreadsheets as requested.
• Prepare, draft, maintain and capture reports, documents and written records; book and prepare meeting rooms; disseminate information to team members; maintain filing, database systems and inventories.
• Manage and coordinate safety administration responsibilities including booking, recording and maintaining records of safety meetings. Support EM compliance with second- and third-party audit requirements and distribute audit preparation and compliance information.

Formal Education

High School / School Diploma or similar

Working Experience

Experience: 0+ relevant year

Required Personal And Professional Skills

• BC_Communicates Effectively
• TC_Action Planning
• BC_Manages Complexity
• BC_Plans and Aligns
• BC_Drives Results
• TC_Office Administration
• TC_Planning and Organisation
• TC_Attention to Detail
• BC_Ensures Accountability
• TC_Multi-tasking