Administration Assistant (Registration Finance) Fixed-Term Contract X 2

ADvTECH; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

LinkedIn Learning subscriptions

Staff and family discounts on programs

Incentive bonus structure

Birthday vouchers

Annual leave allowance

Job summary

Emeris is seeking an Administration Assistant (Registration Finance) on a fixed-term contract to support student finance during the registration period. You will handle routine finance queries, bursary documentation, and data entry for the Finance Department, ensuring accurate records and timely response to stakeholders.

The role includes cash office duties for peak periods (Jan–Mar) and requires at least 1 year of related experience.

Qualifications

• National Senior Certificate (Matric or equivalent) required.
• A Certificate or Diploma in Finance, Accounting, Business Administration, Office Administration, or related field.
• At least 1 year of relevant administrative or finance-related experience is advantageous.
• Experience in a higher education environment is advantageous.
• Willing to work flexible hours.

Responsibilities

• Assist students with routine finance-related queries during the registration period, including account balances, payments, statements, debit orders, bursary status and general finance processes.
• Receive, check and capture bursary applications and supporting documentation; verify documents and maintain records; assist with processing outcomes.
• Provide administrative support to the Finance Department during registration, including capturing and updating student financial information and processing documentation.
• Maintain information on systems and spreadsheets; perform basic checks for completeness and accuracy; support students, campus staff and other stakeholders.
• Full-time cash office assistance for Jan-March, including handling pre-reg fees, deposits and tuition fees.

Education

National Senior Certificate (Matric or equivalent)

Certificate or Diploma in Finance, Accounting, Business Administration, Office Administration, or related field

Job description

Direct Reporting Line:

Head: Finance

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris, Newlands Campus has a vacancy for an Administration Assistant (Registration Finance) Fixed-Term Contract X 1

Duties and Responsibilities:

Student Finance Query Support

• Assist students with routine finance-related queries during the registration period, including account balances, payments, statements, debit orders, bursary status and general finance processes.
• Provide accurate information within defined guidelines and escalates complex or unresolved queries to the relevant Finance team member.

Bursary Administration and Documentation

• Receive, check and capture bursary applications and supporting documentation.
• Verify that required documents have been submitted, maintain accurate records, follow up on outstanding information and assist with the processing of approved/declined bursary outcomes in accordance with established procedures.

Registration Finance Administration

• Provide administrative support to the Finance Department during registration, including capturing and updating student financial information, assisting with payment-related queries, processing documentation and maintaining accurate records to support efficient registration.

Finance Administration, Data Management and Stakeholder Support

• Accurately capture and maintain information on relevant systems and spreadsheets; perform basic checks for completeness and accuracy; maintain electronic and physical records; provide professional and timely support to students, campus staff and other stakeholders; and assist with general Finance administration, reporting, document preparation, filing, scanning, email correspondence and other operational requirements.
• Escalate discrepancies, complex queries or matters requiring further intervention to the appropriate Finance team member.
• Provide administrative support to the Finance Department during registration, including capturing and updating student financial information, assisting with payment-related queries, processing documentation and maintaining accurate records to support efficient registration.
• Full-time cash office assistance for Jan-March. Pre-reg fees, App fees, Deposits and Tuition Fees.
• Bill of Costs, tracing and tracking of payments and receipting of pre-reg and app fees in student system, manual invoices, other finance reg admin (outstanding bursary documentation, checking accounts).

Minimum Qualification Required:

• National Senior Certificate (Matric or equivalent)
• A Certificate or Diploma in Finance, Accounting, Business Administration, Office Administration, or a related field.

Minimum Work Experience Required:

• At least 1 year of relevant administrative, finance, student services, bursary or customer service experience will be advantageous.
• Experience in a higher education environment will be an advantage

Special Requirement:

• Must be willing and able to work flexible working hours.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

Emerisisan Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.