Admin Clerk - B-One Centurion

The Building Company; Gauteng; On-site; ZAR 112,000 - 179,000; Full time

Job summary

The Building Company is seeking an organized admin professional in Gauteng to provide relief receptionist and cashier support, handle debtor invoicing, and assist with inventory and month-end processes. You will maintain personnel records, support HR admin, recruitment, and onboarding activities, and help reconcile supplier accounts.

With responsibilities spanning data capture, filing, and statutory reporting, this role requires a detail-oriented approach and professional communication.

Qualifications

• Relief Reception and Cashier duties performed in a professional manner.
• Accurate filing of customer invoices (debtors account).
• Assist with inventory auditing procedures including cycle counting.
• Organize and consolidate month end statements and post data.
• Maintain records of business transactions and office activities.
• Ensure onboarding documents for new employees are completed and submitted timeously.
• Assist with Skills Development and EE reporting administration.
• Maintain personnel files and manage leave forms, WCA claims, and disciplinary actions.
• Provide recruitment administration and job advertising support.
• Capture GRNs/CVRs into the system and issue receipts, bills, policies, statements, and checks.
• Match GRNs to invoices and process CVRs, addressing quantity or price discrepancies.
• Reconcile creditors to supplier statements and investigate variances.
• Resolve supplier queries professionally and efficiently.
• Filing of unpaid matched GRNs / delivery notes / orders / buy-out details.

Responsibilities

• Relief Reception and Cashier when required in a professional manner.
• Ensure accurate filing of customer invoices (debtors account) timeously.
• Assist with accurate cycle counting when required as part of the inventory auditing procedure.
• Organize and consolidate month end statements for posting.
• Tabulates and posts data in record books.
• Compiles and maintains records of business transactions and office activities in the store.
• Performs clerical duties utilizing knowledge of systems or procedures.
• Assist with on-boarding documentation for new employees.
• Handle Skills Development and EE reporting administration.
• Maintain personnel files and administrative functions including leave forms and WCA claim documentation.
• Assist with recruitment administration and job advertising when required.
• Capture GRN's / CVR's into system and issue/send receipts, bills, policies, statements, and checks.
• Match GRN's to invoices captured.
• Process CVR's efficiently in case of discrepancies or damaged goods.
• Reconcile creditors to supplier statements accurately and timely.
• Investigate variances (price/quantity differences) and report to management.
• Resolve supplier queries professionally.
• Filing of documents related to unpaid matched GRN / delivery note / order / buy-out details.

Job description

1. Relief Reception and Cashier when required in a professional manner
2. Ensure accurate filing of customer invoices (debtors account) timeously
3. Assist with accurate cycle counting when required as part of the inventory auditing procedure
4. Organize and consolidate month end statements for posting. Tabulates and posts data in record books
5. Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
6. Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
7. Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
8. Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
9. Recruitment administration: Assistance regarding recruitment administration and job advertising when required
10. Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
11. Capture Invoices: Matching GRN's to invoices captured
12. Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
13. Accurately and timeously reconciles creditors to supplier statements
14. Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
15. Resolving queries with suppliers in a professional manner accurately and efficiently
16. Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
17. To uphold and promote the company values and culture