Admin Assistant / Junior Bookkeeper

Greys Recruitment; Cape Town; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Greys Recruitment is seeking an organised Admin Assistant / Junior Bookkeeper to join a well-established IT Services and Strategic Consulting company in Pinelands, Cape Town. The role combines basic bookkeeping in Xero with general administrative tasks and professional client interaction.

Candidate must have matric, bookkeeping experience and strong MS Office skills, with Xero proficiency being essential. This is a on-site position in Pinelands, Cape Town, requiring English fluency and excellent

Qualifications

• Matric required.
• Bookkeeping experience essential.
• Proficiency in Xero essential.
• Xero certification advantageous.
• Experience in Administrative Assistant/Office roles preferred.
• MS Office proficiency required.

Responsibilities

• Support Financial Director with basic bookkeeping in Xero.
• Perform general bookkeeping and admin duties.
• Handle client calls professionally.
• Log IT support requests and assist with MSP management.
• Prepare reports and distribute documentation.
• Maintain filing systems and contact lists.
• Schedule appointments and travel arrangements.
• Take meeting minutes and distribute relevant docs.

Skills

English communication

Organisational skills

Time management

Multitasking

Problem solving

Client focus

Education

Matric

Tools

Xero

MS Office

Job description

A well-established company specialising in IT Services and Strategic Consulting is looking for an organised, detail-oriented and professional Admin Assistant / Junior Bookkeeper to join their team in Pinelands, Cape Town.

Key Responsibilities

• Assist the Financial Director with basic bookkeeping using Xero.
• Perform general bookkeeping and administrative duties as required.
• Handle incoming client calls in a professional, courteous and friendly manner.
• Assist clients with basic enquiries and log IT support requests on the MSP Management System. Training will be provided.
• Communicate professionally with clients, internal staff and external stakeholders.
• Manage emails, correspondence and general office administration.
• Organise and schedule appointments, meetings and travel arrangements.
• Prepare reports, documents and correspondence.
• Take meeting minutes and distribute relevant documentation.
• Maintain accurate and organised filing systems and contact lists.
• Assist with regularly scheduled reports and administrative processes.
• Maintain and update office policies and procedures.
• Order office supplies and assist with researching suppliers and pricing.
• Submit and reconcile expense reports.
• Provide general administrative support to the team.
• Act as a point of contact for internal and external clients when required.

Requirements

• Matric.
• Previous bookkeeping experience is essential.
• Practical experience and proficiency in Xero is essential.
• Xero certification will be advantageous.
• Previous experience in an Administrative Assistant, Office Administrator, Secretary, PA, Executive Assistant or Junior Bookkeeper role.
• Previous experience within the IT industry will be advantageous.
• Proficiency in MS Office.
• Excellent verbal and written communication skills.
• Fluent in English and comfortable communicating with professional clients.
• Strong organisational and time-management skills.
• Ability to prioritise and manage multiple tasks effectively.
• Excellent attention to detail and a methodical approach to work.
• Strong problem-solving skills.
• Professional, reliable and client-focused.
• Comfortable handling incoming client calls when required. This is not a receptionist role.