Accounts Payable Manager

South African National Blood Service; Roodepoort; On-site; ZAR 350,000 - 480,000; Full time

Job summary

South African National Blood Service is seeking an experienced Accounts Payable Supervisor to manage payment teams and ensure timely vendor payments at SANBS. The role requires strong analytical and leadership skills to drive process improvements and maintain accurate GL reconciliations.

The incumbent will supervise staff, review age analysis, ensure proper documentation for payments, and liaise with heads of departments to resolve issues and optimise the accounts payable function within the

Qualifications

• 2-4 years’ experience in Accounts payable.
• 2-3 years' supervisory experience.
• 3 years’ SAP experience in the Accounts Payable Module.

Responsibilities

• Manage payment teams to ensure accounts are paid timeously.
• Review age analysis weekly/monthly and resolve outstanding items.
• Reconcile creditor accounts monthly and clear reconciling items.
• Ensure payments have supporting documentation before authorisation.
• Address areas of concern with Heads of Buying Department to improve processes.
• Inform staff of decisions by regular department meetings.
• Contribute to the divisional business plan.
• Maintain good relations with large creditors through liaison and communication.
• Submit monthly reports to superiors with quality information.
• Develop action plans to minimise operational risks.
• Develop policies and procedures to keep department running smoothly.

Skills

Analytical Thinking and Attention to.D

Judgement and Decision Making

Problem Solving

Big picture thinking

Ethical behaviour

Excellence Orientation

Personal Development

Customer Service Orientation

Conflict Management

Teamwork

Communication

Business and Financial Acumen

Systems Competence

Technical Skills/ Competence

Computer Literacy

Best Practice Thinking

Logistical Management

Accounting practices

Practical Execution Management

Motivating People

Education

B Comm or National Diploma in Accounting

Tools

SAP AP Module

Job description

The Incumbent will be responsible for managing payment teams to ensure accounts are paid timeously.

KEY PERFORMANCE AREAS:

KPA 1: Accomplishment of Operational Objectives of the Accounts Payable Department:

KPI

1.1 Ensure that accounts are paid in line with the SLA/Contracts between SANBS and the supplier.
1.2 Ensure that the age analysis is reviewed weekly / monthly and that all outstanding items are
resolved timeously.
1.3 Ensure that all creditor accounts are reconciled monthly and all reconciliations are reviewed and
all reconciling items are resolved.
1.4 Ensure that all payments are supported by relevant documentation before authorising them.
1.5 Ensure that all areas of concern are addressed by discussing issues with the relevant Heads of
Buying Department (areas of concern could include an increase in the number of vendors,
movement of documents between the three business areas, identified discrepancies between
purchase requisitions / orders; goods received, notes and invoices).
1.6 Ensure that staff of Department is well informed of decisions taken to improve business processes
by holding regular meetings.
1.7 Contribute to the development of the divisional business plan.
1.8 Ensure good relationships with large creditors by liaising, meeting and communicating with them.
1.9 Ensure that all general ledger control accounts relating to relevant section are cleared on a
monthly basis.
1.10 Ensure that reports are submitted monthly to relevant superiors by writing quality reports that meet
the relevant standards and provide the appropriate information.
1.11 Minimise risks to operations within Department by developing action plans to minimise the
likelihood of these occurring.
1.12 Ensure the smooth running of the Department by developing relevant policies and procedures.

KPA 1: People Managed to Achieve Operational Objectives:

KPI

2.1. Conduct performance management and monitor performance on ongoing basis through
mentoring, coaching, and reviews and take appropriate steps to correct problems.
2.2. Track & encourage individual development by identifying learning and development needs &
facilitate attendance of relevant programmes.
2.3. Deal with grievances, conflict and disciplinary issues and take appropriate actions in accordance
with SANBS Policy.
2.4. Ensure regular two-way communication with staff matters such as strategy, values, team building,
SOP#s, policy changes, etc. to ensure understanding.
2.5. Monitor and track staff time-keeping, absenteeism trends, overtime worked and leave to ensure
adherence to HR policy for cost-effective running of the department.
2.6. Recruitment and selection of suitable candidates according to manpower plan recruitment and
selection procedures and EE targets.
2.7. Attend meetings and training sessions as required, to remain informed of current field-related
developments, to promote knowledge sharing.
2.8. Conduct scheduled meetings with direct reports.

Cognitive:

• Analytical Thinking and Attention to Detail
• Judgement and Decision Making
• Problem Solving
• Big picture thinking

Personal:

• Ethical behaviour
• Excellence Orientation
• Personal Development

Interpersonal:

• Customer Service Orientation
• Conflict Management
• Teamwork
• Communication

Prof. technical:

• Business and Financial Acumen
• Systems Competence
• Technical Skills/ Competence:
• Computer Literacy.
• Best Practice Thinking.
• Logistical Management.
• Accounting practices.

Leadership:

• Practical Execution Management
• Motivating People

Education

• B Comm or National Diploma in Accounting.

Experience and knowledge requirements

• 2 - 4 years’ experience in Accounts payable.
• 2 -3 years' supervisory experience.

Other (knowledge and skills)

• 3 years’ SAP experience in the Accounts Payable Module.