Accounts & Admin Officer: Precise Financial Ops & Admin Support

MEEDAC; South Africa; Remote; AUD 90,000 - 120,000; Part time

Job summary

MEEDAC is seeking an organised Executive Assistant to directly support the CEO and COO in a fast-paced, international setting. This remote role focuses on calendars, communications, travel logistics, and high-level document creation to ensure smooth leadership operations.

You will manage complex schedules, draft communications, coordinate travel, and support ongoing projects with discretion and accuracy. This position offers remote work with flexible hours and opportunities to contribute across

Qualifications

• 3–5+ years of experience as an Executive Assistant supporting C-suite or senior leaders
• Tertiary diploma/degree in Business Administration preferred
• Fluent written and spoken English with strong drafting abilities
• Ability to handle confidential information with discretion
• Proficient in project management platforms and virtual meeting tools
• Fast learner with self-governance and attention to detail

Responsibilities

• Manage complex, multi-timezone calendars and meetings for executives
• Draft, review and send high-priority communications for the executive team
• Coordinate domestic and international travel arrangements and logistics
• Prepare high-level presentations, reports and confidential correspondence
• Organise virtual conferences, webinars and executive meetings and track action items
• Support high-level operations and drive ad-hoc projects on behalf of the executive

Skills

Calendar management

Executive support

Travel management

Email & communications

English proficiency

Discretion & confidentiality

Education

Business Administration diploma/degree

Tools

Monday.com

Asana

Microsoft Office 365

Zoom

Slack

Job description

Remote (South Africa) | Supporting an International Company

Thursday – Monday, 09:00 AM – 05:00 PM SAST | Full-Time

Unlock international exposure and elevate your executive support career from the comfort of your home.

As an Executive Assistant in the dental field, you will directly own the seamless operational flow and daily administrative rhythm for a senior international healthcare executive. You will serve as the primary operational gateway, taking full charge of high-volume calendar orchestration, dental practice coordination, complex stakeholder communications, and end-to-end travel logistics.

What You’ll Do

• Calendar & Schedule Management:Proactively manage complex multi-timezone diaries, resolving scheduling conflicts, and delivering comprehensive pre-meeting briefing notes and agendas.
• Inbox & Stakeholder Communication:Triage, screen, and draft high-priority emails, serving as the professional first point of contact for internal and external stakeholders.
• Travel & Logistics Coordination:Plan and execute domestic and international travel itineraries—including flights, accommodation, transfers, and post-travel expense reconciliations.
• Document & Report Generation:Draft, format, and refine high-level business presentations, reports, and confidential correspondence with flawless accuracy.
• Meeting & Event Facilitation:Organize virtual conferences, webinars, and executive team meetings while tracking actionable minutes and following up on key deliverables.
• Operational & Project Support:Execute research tasks, streamline internal administrative workflows, and independently drive ad-hoc operational projects on behalf of the executive.

What You Bring

• Experience & Certifications:3–5+ years of proven experience as an Executive Assistant supporting C‑suite or senior leaders; tertiary diploma/degree in Business Administration is preferred.
• Core Technical/Specialized Skills:Advanced proficiency in project management platforms (e.g., Monday.com, Asana), Microsoft Office 365, and virtual meeting platforms (Zoom, Slack).
• Background & Domain Expertise:Strong track record in end-to-end travel management, multi-timezone calendar optimization, and senior administrative operations within global or fast-paced settings.
• Technical Translation / Delivery:Flawless written and verbal English communication capabilities with exceptional research, drafting, and document formatting capabilities.
• Working Style:High discretion handling confidential information, exceptional self‑governance, outstanding attention to detail, and a proactive, solution‑oriented approach to complex daily priorities.
• Trainability:Fast learner with a strong attitude toward acquiring new skills (minimal training required).

Remote Work Requirements

• Hardware:Reliable personal laptop or desktop capable of running all role‑required software.
• Connectivity:High‑speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace:A dedicated, quiet, and professional home‑office environment.
• Mindset:High self‑discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

4217 Main Beach Fasttrack Business Holdings

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time‑management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.