Transaction Coordinator

Virtustant; Venezuela; Remote; VES 24,447,000 - 34,226,000; Part time

Benefits offered by this job

Remote work option

Growth opportunities

Job summary

Virtustant, a Florida-based, high-performance transaction coordination firm, seeks a part-time Transaction Coordinator to process real estate contracts, follow up with clients, and drive files from start to finish with strict deadlines.

You will manage 15–20 transactions per month, ensure compliance, and coordinate with agents. SOPs exist; experience with multiple clients and Florida FAR/BAR is preferred. Remote work may be available; compensation in USD or local currency.

Qualifications

• Experience processing 15–20 real estate transactions per month.
• Ability to manage many clients simultaneously with high accuracy.
• Familiarity with Florida FAR/BAR preferred.

Responsibilities

• Process real estate contracts.
• Follow up with clients.
• Process files from start to finish.
• Ensure compliance of each file.
• Close out files.
• Coordinate with agents to resolve documentation issues.
• Assist Managing Brokers with transaction compliance and file oversight.
• Maintain organized, compliant transaction records throughout the review process.
• Handle additional compliance and transaction-related tasks as assigned.

Skills

C2 English

Deadline-driven

Organized

Multi-client management

Tools

Quo

Google Workspace

HubSpot

SkySlope

Job description

Job Title: Transaction Coordinator

Florida-based, high-performance transaction coordination company built for top-producing agents and real estate teams who are serious about expansion, profitability, and sustainable growth.

Job Description

Our client is looking for a part-time Transaction Coordinator. You will process real estate contracts and follow up with clients. This role is deadline-heavy and requires a high standard of organization.

You will manage 15-20 transactions per month. You will be responsible for the compliance and closing of each file. Standard operating procedures are available, but experience is key.

Responsibilities Of The Role

• Process real estate contracts.
• Follow up with clients.
• Process files from start to finish.
• Ensure compliance of each file.
• Close out files.
• Evaluates transaction files and supporting documentation for accuracy, completeness, and adherence to brokerage and contractual requirements.
• Coordinates with agents to resolve missing, incomplete, or inconsistent documentation and provides guidance regarding required corrections.
• Assists Managing Brokers with transaction compliance, documentation standards, and file oversight.
• Maintains organized and compliant transaction records throughout the review process.
• Handles additional compliance and transaction-related responsibilities as assigned.
• Transaction completion and timely closings.
• Accuracy of transaction files and document management.
• Compliance and deadline adherence.Timely completion of assigned tasks.
• Transaction processing efficiency.
• Agent satisfaction and communication quality.

Required Experience And Qualifications

• Experience processing 15-20 transactions per month.
• Ability to handle many clients at once.
• C2 English level.
• Florida FAR/BAR familiarity.

Preferred Skills

• Experience following Standard Operating Procedures (SOPs).
• Experience as a transaction coordinator.

Personality

• Detail-oriented.
• Highly accountable.
• Organized.
• Able to work in a fast-paced environment.
• Collaborative.Able to handle many clients in once.
• Accountability: Taking full responsibility for actions and decisions.
• Competence: Maintaining a high level of skill, knowledge, and execution.
• Encouragement: Creating a supportive environment for growth and success.
• Supportive Leadership: Ensuring team members have the resources to excel.
• Driven Mindset: Pursuing operational excellence.
• Discipline: Consistently following structured workflows and best practices.
• Integrity: Operating with honesty, transparency, and ethical standards.

Software & Tools

• Quo
• Google Workspace
• HubSpot
• SkySlope

Schedule

Monday to Friday

Between 1 PM and 3 PM EST (10h/wk).

Hours increased to 20h/wk based on performance.

Note: The busiest hours are between 1 PM and 5 PM EST.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• A lot of growth opportunities.
• Full time remote possibility.