Operations & Recruiting Coordinator for Growth & Projects

ReadyChatAI.llc; Venezuela; Remote; VES 31,524,000 - 47,285,000; Full time

Job summary

ReadyChatAI.llc is seeking a versatile assistant to work directly with the founder, handling recruiting, admin and day-to-day operations in a remote setting. You will post jobs, source candidates, screen, schedule interviews, and maintain trackers while shifting to project coordination when recruiting slows.

You will proofread content, manage data entry, support HR onboarding/offboarding, and organize documents.

Qualifications

• English and Spanish proficiency is required, including strong written English for professional correspondence and proofreading.
• Previous experience in administrative or assistant work, recruiting, HR support, project coordination, or a similar role.
• Experience supporting recruiting activities, conducting initial interviews, and evaluating candidates.
• Strong organizational skills and reliable follow-through across multiple tasks and deadlines.
• Accuracy and attention to detail when proofreading, entering data, maintaining records, and handling documentation.
• Sound judgment, initiative, and discretion when handling confidential company and personnel information.
• Ability to work independently in a remote environment, clarify unclear instructions, and communicate progress and problems promptly.
• Proficiency with Google Workspace, Microsoft Office, spreadsheets, or similar tools, and willingness to learn new systems.
• Comfort with both routine and varied assistant work, including periods when most responsibilities are outside recruiting.

Responsibilities

• Provide day-to-day administrative and assistant support to the founder and the ReadyChatAI team.
• Keep candidates moving through the hiring process: post job openings, source candidates, review applications, conduct initial screening interviews, schedule interviews, and follow up on next steps.
• Source candidates through LinkedIn, job boards, and other platforms, and keep recruiting trackers and hiring documentation accurate and up to date.
• Attend meetings, capture decisions and action items, confirm owners and deadlines, and follow up so agreed work gets completed.
• Support project management by organizing tasks, tracking deadlines, updating project tools, and keeping the founder informed of progress, blockers, and outstanding items.
• Proofread emails, documents, and marketing content for grammar, clarity, consistency, and accuracy; flag information that needs verification.
• Support backlink research and outreach, maintain contact and outreach records, and track follow-ups with guidance from the team.
• Enter, update, and check data in spreadsheets, internal systems, and other company tools.
• Organize documents, files, and internal information so they are easy to find and use.
• Assist with internal communications and prepare routine reports or status updates.
• Help prepare, organize, and track employee and contractor documents, and support onboarding, offboarding, and routine HR administration.
• Shift between recruiting, project support, research, proofreading, data maintenance, and other assistant assignments as priorities change.

Skills

Bilingual English/Spanish

Proofreading

Organizational skills

Communication

Independent remote work

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

ReadyChatAI.llc is seeking a versatile assistant to work directly with the founder, handling recruiting, admin and day-to-day operations in a remote setting. You will post jobs, source candidates, screen, schedule interviews, and maintain trackers while shifting to project coordination when recruiting slows.

You will proofread content, manage data entry, support HR onboarding/offboarding, and organize documents.