Executive Office & Operations Administrator

Power International Holding (PIH); Caracas; Presencial; VES 15.477.000 - 29.235.000; Jornada completa

Descripción de la vacante

Power International Holding (PIH) in Caracas is seeking a seasoned Administrator to oversee day-to-day office operations and provide high-level support to executive staff. The role includes coordinating clerical tasks, event planning, and maintaining policy documents while ensuring accurate minutes and action items.

The ideal candidate has 5+ years of Venezuela-based experience, fluent Spanish and English, and strong SAP ERP skills.

Formación

• Knowledge of office management systems and procedures.
• Excellent working knowledge of English (oral and written).
• High proficiency in Computer Office Applications (MS Excel, Word).
• Excellent time management and multi-tasking abilities.
• Strong problem solving and communication skills.
• Excellent organizational and planning skills with attention to detail.
• ERP knowledge, preferably SAP, is required.
• Fluent in Spanish and English.

Responsabilidades

• Supervise day-to-day operations of the Department and staff; assist with clerical tasks.
• Answer phone calls, provide information, or redirect callers.
• Maintain office supplies and equipment; order stationery as needed.
• Plan and promote office events, meetings, interviews, and trainings.
• Provide administrative support to executive staff and senior members.
• Prepare meetings and teleconferences; record, transcribe, and distribute minutes.
• Ensure timely leadership content review and dissemination (reports and updates).
• Support leadership with annual meetings preparation (strategy, member meetings, etc.).
• Prepare and edit correspondence, presentations; oversee staff orientation materials.
• Maintain policy and procedure manuals; oversee self-audit and approvals.
• Support HSE initiatives and incident reporting in line with IMS policies.

Conocimientos

Office mgmt systems

English fluency

MS Office

Time management

Problem solving

Organization

SAP ERP

Communication

Attention to detail

Educación

Bachelor's degree in Business Administration

Herramientas

SAP ERP

Descripción del empleo

Power International Holding (PIH) in Caracas is seeking a seasoned Administrator to oversee day-to-day office operations and provide high-level support to executive staff. The role includes coordinating clerical tasks, event planning, and maintaining policy documents while ensuring accurate minutes and action items.

The ideal candidate has 5+ years of Venezuela-based experience, fluent Spanish and English, and strong SAP ERP skills.