Zoning Administrative Assistant

Town of New Fairfield; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

Town of New Fairfield is seeking a part-time Zoning Enforcement Officer Assistant to provide clerical support and assist the zoning enforcement officer.

You will answer phones, process permits, collect fees, prepare agendas, and help homeowners, realtors, and others navigate the zoning application process. This role requires a high school diploma and strong Word/Excel skills.

Qualifications

• High School diploma and two years' clerical/secretarial experience.
• Excellent administrative, secretarial and organizational abilities.
• Strong communication and computer skills including Word and Excel.
• Ability to read and explain land-use regulations and maps to the public.

Responsibilities

• Answer telephones and screen calls.
• Handle administrative and clerical operations of the zoning department.
• Search department records and provide copies on request.
• Provide direction to the public in the zoning application process.
• Collect fees and prepare revenue reports for the Zoning Department.
• Review and accept permit applications and coordinate submissions to ZBA and Planning Commissions.
• Enter permit applications into the software system.
• Coordinate with planning and zoning commissions to prepare meeting agendas.
• Manage departmental supplies and order equipment.
• Perform other duties as requested.

Skills

Administrative skills

Secretarial skills

Organizational skills

Communication skills

Education

High School diploma

Tools

Microsoft Word

Excel

Job description

SUPERVISION RECEIVED: Zoning Enforcement Officer

SUPERVISION EXERCISED: None

HOURS OF WORK: 20 hours per week (Monday – Thursday)

PRIMARY FUNCTION: Facilitate service to the public regarding various zoning permits, and other general inquiries. Provide clerical support to the zoning enforcement officer.

SPECIFIC DUTIES:

• Answer telephones and screen calls.
• Handles administrative and clerical operations of the zoning department — document management, scheduling, and correspondence.
• Search department records and make copies upon requests from the homeowners, realtors, attorneys, banks, etc.
• Provide necessary direction to public in proceeding through zoning application process.
• Collect fees and provide revenue collection reports for Zoning Department to Finance, Assessor and Selectmen as necessary.
• Review and accept permit applications from the public.Accept applications for submission to Zoning Board of Appeals and Planning Commissions as authorized.
• Enter permit application into software system to ensure appropriate recording and implementation.
• Coordinates with the Planning Commission, Zoning Commission, and Zoning Board of Appeals part-time secretaries to prepare meeting agendas and distribute required legal notices for public hearings
• Keep track of departmental supplies and office equipment.Order supplies as necessary.
• Perform other duties as requested.

QUALIFICATIONS

High School diploma. Two years' experience in a clerical/secretarial position. Excellent administrative, secretarial and organizational skills. Excellent communication and computer skills including knowledge of Microsoft Word and Excel.

Ability to read and understand land use regulations, maps, plans and drawings, and be able to explain them to the public.

The duties and responsibilities included in this description are not intended to be all-inclusive, and employee will be expected to perform other reasonably job related duties as assigned by management.

The Town of New Fairfield reserves the right to revise or change the job duties and responsibilities included herein at any time upon written notice to employee. This description does not constitute a written or implied contract of employment.

The Town of New Fairfield is an Equal Opportunity Employer committed to an affirmative Action Plan in recruiting, appointing, training, evaluating, and promoting personnel on a basis of merit and qualifications, withoutregard for race, color,religion, sex, age, natural origin, ancestry, maritial status, Veteran status, pregnancy, sexual orientation, gender identity or expression, disability orgenetic information or any other applicable lawful discriminatory standards except in the case of a bona fide occupational qualification. (Title VI & VII of Civil Rights Act of 1964. Title VI &VIII of the Public Health Services Act, Title II of the Education Amendments Act of 1972, as well as other relevant federal and state laws.)All applicants are subject to a pre-employment drug screen and background check prior to commencement of employment.