Youth Programs Operations Coordinator

Jewish Community Center Works; New York (NY); On-site; USD 25,000 - 35,000; Part time

Job summary

YM & YWHA of Washington Heights & Inwood is seeking a Youth Programs Coordinator to manage Be Me Afterschool and related youth programs, ensuring smooth daily operations, enrollment handling, and on-site and off-site logistics. The role requires coordinating staffing, transportation, and program materials, while maintaining strong communication with families and schools.

Part-time hours include weekday afternoons and Sundays for events, with flexibility.

Qualifications

• Two years of experience working with children.
• Two years of experience running activities with Kinder to 5th-grade students.
• Two years of experience communicating and working with families with children of different abilities.

Responsibilities

• Coordinate the daily administrative operations of Be Me Afterschool and Youth
• Maintains attendance, rosters, emergency information, and program records.
• Prepare reports related to enrollment, attendance, staffing, and program participation.
• Coordinate purchasing of program supplies, curriculum materials, and equipment.
• Off-Site Program Coordination
• Coordinate all operational aspects of off-site enrichment programs.
• Serve as the primary administrative contact for satellite locations, community partners and specific school partners.
• Coordinate schedules, classroom assignments, transportation, staffing, and supplies.
• Conduct regular observations to ensure quality and consistency across locations.
• Support instructors and site staff by resolving logistical and operational issues.
• Operations & Logistics
• Coordinate daily staffing assignments and assist with substitute coverage.
• Update and maintain the Be Me staffing board.
• Assist with transportation logistics, bus assignments, and dismissal procedures.
• Support program compliance with Department of Health licensing requirements and YM & YWHA of Washington Heights policies.
• Maintain inventory of program supplies and equipment.
• Collaboration and Communication:
• Serve as a primary point of contact for operational and administrative family inquiries.
• Communicate registration updates, schedule changes, transportation information, and program reminders.
• Maintain accurate documentation of family communications.
• Support newsletters, parent emails, and other department communications.
• Work collaboratively with the Director of Elementary Afterschool Programs, enrichment staff, school partners, and administrative departments.
• Support onboarding and training of new staff on administrative systems and operational procedures.
• Foster positive relationships with families, schools, community partners, and vendors.
• Maintain a flexible Sunday schedule to support Sunday Birthday Parties, sports programming, special events and other Enrichment programming.
• Lead and support children's birthday parties, including activity facilitation, guest engagement, set up, transitions and clean up.
• Support youth sports programs by assisting with participant supervision, equipment set up and activity facilitation.
• Communicate professionally and positively with parents, participants and other staff members.
• Work collaboratively with program staff to respond to changing program needs and ensure smooth daily operations.

Skills

Two years of experience working with儿童

Education

High School Diploma, College Degree preferred

Job description

YM & YWHA of Washington Heights & Inwood is seeking a Youth Programs Coordinator to manage Be Me Afterschool and related youth programs, ensuring smooth daily operations, enrollment handling, and on-site and off-site logistics. The role requires coordinating staffing, transportation, and program materials, while maintaining strong communication with families and schools.

Part-time hours include weekday afternoons and Sundays for events, with flexibility.