Youth Programs Administrative Specialist

Auberle; McKeesport (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Comprehensive health insurance

Paid time off + holidays

Retirement savings plan

Tuition reimbursement

Professional development

Work‑life balance

Job summary

Auberle in Pittsburgh, PA, is seeking an Administrative Assistant to serve as the first point of contact for visitors, respond to inquiries, coordinate and support program services, and provide administrative support to staff and leadership.

The role emphasizes maintaining program records, supporting HR-related activities, and coordinating events and communications, with occasional travel to trainings and Main Campus in McKeesport.

Qualifications

• High school diploma/GED.
• Technology skills including Outlook, Word, Excel and PowerPoint.
• Secretarial experience preferred.

Responsibilities

• Serve as the first point of contact for visitors, youth and community members, providing a welcoming and professional experience.
• Respond to phone, email and online inquiries, assess needs and connect individuals with resources and services.
• Coordinate and support the delivery of program services, referrals and administrative processes.
• Provide administrative support to program staff and leadership, including scheduling, correspondence and documentation.
• Maintain accurate program records, data and files to support reporting and evaluation.
• Coordinate office operations, including mail, supplies and general administrative functions.
• Assist with hiring and onboarding activities and other human resources administrative functions as assigned.
• Provide basic technology support and coordinate with external IT vendors as needed.

Tools

Outlook

Word

Excel

PowerPoint

Job description

Auberle in Pittsburgh, PA, is seeking an Administrative Assistant to serve as the first point of contact for visitors, respond to inquiries, coordinate and support program services, and provide administrative support to staff and leadership.

The role emphasizes maintaining program records, supporting HR-related activities, and coordinating events and communications, with occasional travel to trainings and Main Campus in McKeesport.