Youth Programs Admin Assistant - Intake & Compliance

Voa Gny; New York (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off, including Birthday

Job summary

VOA-GNY is seeking an Administrative Assistant in New York, NY to provide comprehensive administrative support for the YouthBuild program. You will handle client intake, program documentation, outreach, and ensure compliance with funder reporting while keeping participant information confidential.

The role requires an associate degree (or 60 college credits) or a HS diploma and at least three years of related experience, with strong verbal/written communication and solid computer skills.

Qualifications

• Associate degree (or 60 college credits) or High School Diploma.
• Three years of relevant experience in administrative support and social services or related field.
• Excellent verbal and written communication skills, including intermediate computer skills.

Responsibilities

• Greet students, visitors, and partners; maintain welcoming, student-centered atmosphere.
• Answer and route phone calls; respond to inquiries in a timely, professional manner.
• Maintain participant attendance systems, sign-in logs, and daily tracking tools.
• Ensure reception, lobby, and classroom areas are clean, organized, and ready for daily operations.
• Assist staff in preparing classrooms and meeting spaces for workshops and daily programming.
• Provide administrative support to the Program Director, including scheduling meetings, agendas, and minutes.
• Prepare correspondence, reports, and basic program documents.
• Process invoices and manage petty cash per VOA-GNY guidelines.
• Track supply inventory and maintain organized electronic filing systems.
• Support recruitment activities, intake assistance, and distributing program materials.
• Maintain intake paperwork and records per funder and agency standards.
• Coordinate program events and internal communications; update calendars.
• Collaborate with staff to ensure timely completion of administrative tasks.
• Assist with logistics for program events, guest speakers, and special projects.

Education

Associate degree / 60 college credits or HS diploma

Job description

VOA-GNY is seeking an Administrative Assistant in New York, NY to provide comprehensive administrative support for the YouthBuild program. You will handle client intake, program documentation, outreach, and ensure compliance with funder reporting while keeping participant information confidential.

The role requires an associate degree (or 60 college credits) or a HS diploma and at least three years of related experience, with strong verbal/written communication and solid computer skills.