Youth Orchestra Administrative Apprentice

SAN-Francisco-Symphony; San Francisco (CA); Hybrid; USD 27,552,000 - 28,930,000; Part time

Job summary

San Francisco Symphony Youth Orchestra Administrative Apprenticeship offers part-time, non-exempt hours with hybrid work at Davies Symphony Hall. You will assist the YO Director, manage attendance, audition logistics, and coordinate performances throughout the season.

Ideal candidates will be proficient in Microsoft 365 and Google Drive, with strong organization and teamwork skills. You will interact with youth musicians aged 11–21 and SFS staff, supporting education initiatives and events.

Qualifications

• Experience with Microsoft 365 and Google Drive preferred.
• Basic familiarity with orchestral music essential.
• Strong organizational and time management skills desirable.

Responsibilities

• Provide administrative support to SFSYO and Director.
• Track attendance and manage auditions logistics.
• Administer entrance and seating auditions.
• Coordinate YO Chamber performances across the season.
• Run weekly ticket lottery for SF Symphony concerts.
• Serve as primary contact for SFSYO musicians and parents.

Skills

Microsoft 365

Google Drive

Orchestral music knowledge

Job description

YOUTH ORCHESTRA ADMINISTRATIVE APPRENTICECivic EngagementYouth Orchestra ProgramWork Status:Part-TimePayroll Type:Non-ExemptLocation of Job:Davies Symphony HallSan Francisco, CAHourly rate:$20.25Schedule:HybridRegular hours:- Weekend hours in conjunction with SFSYO services, incl. periodic evening services- Remote work midweek, schedule negotiable- Occasional in-office days outside of SFSYO services as necessary- Not to exceed 19 per weekReports To:Director, Youth Orchestra ProgramSupervisory:NoTHE ORGANIZATIONThe San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jordá, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony’s free music education experiences engage students in grades 1–12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony’s YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony’s recordings have garnered France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 17 Grammy Awards.JOB SUMMARYThe Youth Orchestra Administrative Apprentices support the San Francisco Symphony Youth Orchestra (SFSYO) through project assistance and office administration, including production of materials, maintenance of databases and mailing lists, rehearsal/concert coverage, audition processes, and assistance with other SFSYO projects. These positions interact frequently with SFSYO musicians; the SFSYO Director and Music Librarian; the SFSYO Music Director; SFS musicians who serve as Youth Orchestra faculty; and other SFS staff on a limited basis.The YO Administrative Apprentices work part-time, not to exceed 19 hours per week, during SFSYO rehearsals, concerts, and other events, including remote work throughout the week and occasional in-office days.RESPONSIBILITIESProvide administrative support for the San Francisco Symphony Youth Orchestra, working primarily with the SFSYO Director.Manage attendance trackingAssist with administration of entrance and seating auditionsAdminister Instrument Care ProgramCoordinate periodic YO Chamber performances throughout the seasonRun weekly ticket lottery for SF Symphony concertsAct as point of contact for SFSYO musicians at all services including rehearsals, concerts, auditions, etc.Plan and proctor the annual SFSYO Concerto CompetitionField inquiries from prospective members, alumni, parents, etc.Assist with ad hoc projects as assigned, including supporting the YO Music Librarian if requiredQUALIFICATIONSExperience with Microsoft 365 (Word, Excel, etc.) and Google Drive (Sheets, Forms, etc.) is preferred.Basic familiarity with orchestral music is essential.Ability to work as part of a team and with a wide range of people including SFSYO members aged 11–21, SFSYO parents, professional orchestra musicians, and fellow SFS staff.Strong organizational and time management skillsThe ability to work independentlyMeticulous attention to detailThe ability to work on multiple projects simultaneously and maintain a sliding focus as needed. Interest in arts administration and/or education is a plus.SUPERVISORY RESPONSIBILITIESNoneWORKING RELATIONSHIPSThe internal and external constituents with whom this position most frequently interacts include:YO DirectorYO Music DirectorYO Music Librarianfellow YO Apprentice(s)YO musicians aged 11–21SFS musicians serving as YO facultyEEO STATEMENTIn alignment with the values statement above, the San Francisco Symphony is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.