Operations Coordinator, California Youth Symphony

Association of California Symphony Orchestras; California (MO); Hybrid; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision, and(dis)abilt

Job summary

The California Youth Symphony seeks a self-motivated Operations Coordinator to support production logistics, educational initiatives, and overall operations. This is a full-time, hourly, non-exempt role limited to 40 hours per week with weekly rehearsals and concerts on Sundays.

The role requires strong detail-orientation, ability to handle multiple tasks, and comfort with evenings/weekends. Hybrid work in Palo Alto and a benefits package are included.

Qualifications

• Minimum 1-2 years of experience in non-profit or arts administration
• Knowledge of classical music preferred
• Experience working with Google Workspace and Adobe; familiarity with Salesforce is a plus
• Excellent interpersonal skills
• Comfortable handling multiple tasks simultaneously and be a problem solver
• Flexibility to work evenings and weekends for rehearsals, performances, and events
• Ability to handle confidential information

Responsibilities

• Production logistics associated with rehearsals, concerts, auditions, and events
• Maintain relationships with Artistic Directors, parents, and students
• Manage student record database
• Coordinate and collaborate with parent volunteers
• Generate artist contracts
• Assist in managing the CYS website and social media accounts
• Create CYS Newsletters
• Other duties as assigned

Skills

Interpersonal skills

Multitasking

Problem solving

Education

No education required

Tools

Google Workspace

Adobe

Salesforce

Job description

Operations Coordinator, California Youth Symphony

By California Youth Symphony

7/13/2026

Position Summary

The California Youth Symphony (CYS) seeks a self-motivated and positive individual to join our dynamic team. As the Operations Coordinator, you will provide critical support for production logistics, educational initiatives, and overall operations, ensuring everything is executed to the highest standards of safety and artistic excellence. This is a full-time, hourly, non-exempt role limited to 40 hours per week. Candidates must be available for weekly rehearsals and concerts on Sundays throughout the season (typically running from September to early December, and January to early June). The ideal candidate is highly detail-oriented and thrives when managing multiple responsibilities simultaneously.

Primary Duties And Responsibilities

• Production logistics associated with rehearsals, concerts, auditions, and events


• Maintain relationships with Artistic Directors, parents, and students


• Manage student record database


• Coordinate and collaborate with parent volunteers


• Generate artist contracts


• Assist in managing the CYS website and social media accounts


• Create CYS Newsletters


• Other duties as assigned

Qualifications

• Minimum 1-2 years of experience in non-profit or arts administration


• Knowledge of classical music preferred


• Experience working with Google Workspace and Adobe; familiarity with Salesforce is a plus


• Excellent interpersonal skills


• Comfortable handling multiple tasks simultaneously and be a problem solver


• Flexibility to work evenings and weekends for rehearsals, performances, and events


• Ability to handle confidential information

Benefits

This is a hybrid position based in Palo Alto with in-person and virtual responsibilities.

California Youth Symphony offers a generous vacation/benefits package including medical, dental, vision, and disability.

CYS is an equal opportunity employer.

Work Environment

• Ability to lift and carry up to 20 pounds occasionally


• Periodically ascend/descend stairs

About California Youth Symphony

Founded in 1952, CYS has grown from a single orchestra to seven ensembles, currently serving over 400 young musicians representing nearly 100 Bay Area schools. Our international tours for young people have earned rave reviews from critics and audiences alike. We offer educational outreach events to the community at no cost. For more information, visit www.cys.org.

Job Duration : Full-Time

Education Level : No Education Requirement

Experience Level : Entry Level

Job Function : Administrative/Management, Education/Community Engagement, Volunteer Management, Operations/Production/Orchestra Personnel

Salary Range : $23 - $27/Hour DOE

Open until filled.