Youth Development Coordinator / Fairfield

YMCA of Greater Long Beach; Long Beach (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

YMCA of Greater Long Beach seeks an energetic supervisor to oversee branch programs with a focus on administration, member services and staff leadership. You will manage enrollments, payments, and program software, while tracking usage and preparing regular reports.

The role includes promoting awareness, coordinating events, and ensuring safety and compliance. You will lead staff, participate in trainings, and support fundraising activities, with emphasis on excellent customer service and

Qualifications

• College Degree and/or equivalent experience required.
• CPR, First Aid and AED certification required.
• 2 years experience in related field required.
• Experience in program leadership and staff supervision preferred.
• Experience in sales/marketing, membership retention, program leadership and staff supervision preferred.
• Ability to handle multiple assignments, organizational skills, basic PC and typing skills required.
• Criminal Clearance: Including Fingerprints and background clearance
• Negative TB Test.
• Must attend a new employee orientation within the first 90 days of employment.

Responsibilities

• Manage Branch programs, cash management and receipting procedures, enrollments and registrations, receivables and payments.
• Monitor program usage, check-in and service procedures, cancellations and changes; ensure accurate processing of program software systems including DAXKO.
• Track program usage, inquiries, tours, terminations; prepare reports and surveys.
• Assist with member relations, inquiries, complaints and new program sign-ups; process financial assistance requests.
• Assist with hiring, training, scheduling and supervision of staff; attend staff meetings.
• Assist with promoting program awareness through publications and events.
• Assist with fundraising and event efforts; liaise with fundraising team; lead branch events.
• Follow safety standards and protect assets; attend YMCA functions as required.
• Maintain open communication with staff, parents and supervisor.
• Perform other duties as assigned.

Skills

Staff supervision

Sales/marketing

Membership retention

Program leadership

Organizational skills

Typing skills

Customer service

Education

College Degree or equivalent

CPR First Aid AED cert

Tools

DAXKO

Job description

Pay Rate: $18.20 - $26.22

Position Summary

Responsible for supervising the activities of a program with the direct support of the Executive Director.

SPECIFIC DUTIES

1. Manage Branch programs, cash management and receipting procedures, enrollments and registrations, receivables and payments. Monitor program usage, check-in and service procedures, cancellations and changes. Ensure the accurate processing and management of program software systems including DAXKO and others.

2. Track program usage, inquiries, tours, terminations, etc.; prepare daily, weekly and monthly reports and schedules; collect and distribute program evaluations; conduct quality checks and satisfaction surveys.

3. Assist with member relations and involvement, member services inquiries, complaints and concerns. Responsible for new program sign-ups, and program needs. Process financial assistance requests.

4. Assist with the hiring, training, scheduling and supervision of staff. Attend regular staff meetings and assist as needed. Ensure program requirements are enforced.

5. Assist with promoting program awareness through publications, marketing materials and member promotion programs. Participate in community/facility events.

6. Assist with fundraising and special event efforts; serve as a staff liaison for fundraising team. Provide staff leadership for branch special events.

7. Follow and enforce safety standards, policies and procedures. Ensure proper care and use of assets.

8. Attend all staff meetings, trainings and other YMCA functions as required by supervisor.

9. Maintain open lines of communication with staff, parents, and supervisor.

10. Perform other duties as assigned.

Additional Job Specific Duties

• Supervise and train Sire Directors, Youth Drivers, and frontline staff.
• Support Youth Development Director with Transportation, Day Camp and Before and Afterschool staff curriculum, resources, meetings, and trainings.
• Ensure Title 22 Licensing requrements and ACA accrediation are update.
• Support with administrative duties such as 3rd party agency check entries, check requests, etc.
• Support as a Youth Driver sub as needed

YMCA Competencies (Leader)

Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS

1. College Degree and/or equivalent experience required.

2. CPR, First Aid and AED certification required.

3. 2 years experience in related field required.

4. Experience in program leadership and staff supervision preferred.

5. Experience in sales/marketing, membership retention, program leadership and staff supervision preferred

6. Ability to handle multiple assignments, organizational skills, basic PC and typing skills required.

7. Additional Requirements: Criminal Clearance: Including Fingerprints and background clearance

8. Negative TB Test.

9. Must attend a new employee orientation within the first 90 days of employment.

WORKING CONDITIONS

Environmental Factors: Indoor and outdoor facilities (e.g. fitness and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds.