Youth and Camp Administrative Assistant

Jewish Community Center Works; Lauderdale Courts (TN); On-site; USD 35,000 - 45,000; Full time

Job summary

The Memphis Jewish Community Center (MJCC) is seeking a full-time Youth and Camp Administrative Assistant to support youth and camp programs, reporting to the Camp Director. You will ensure quality in administrative operations, manage registration, communications, and camp-related data for Summer Camp, Camp365, and J-Club.

Key duties include coordinating summer camp logistics, maintaining forms and reports, handling communications with vendors, and overseeing medication and health procedures,

Qualifications

• Proficiency in Microsoft Office and email communication.
• First Aid and CPR certification; if not, willingness to obtain.
• Patience, empathy, and understanding when working with young children.
• Proven ability to communicate with internal and external teams.
• Sound organizational skills with prioritization, time management, problem solving, and attention to detail.
• Prior childcare experience preferred but not required.
• Maintaining effective professional communication.

Responsibilities

• Manage program logistics for parent meetings, camp expo, field trips, and in-house programming for summer camp, Camp 365, and J-Club.
• Coordinate with accounting on funds received and payable.
• Maintain communication and relationships with MJCC Day Camp suppliers and vendors.
• Collect and file camper forms as needed.
• Prepare reports, rosters, allergy information, and related data in the camp database weekly.
• Serve as central contact for summer camp inquiries and registration questions.
• Facilitate daily logistics and administrative setup for the Central Camp Office.
• Oversee daily medication distribution, logs, and health/first aid procedures.
• Coordinate camp programming communication with other MJCC departments.
• Maintain open communication with Camp Director and Assistant Camp Director.
• Assist in implementing Camp 365 and J-Club programming during school year.
• Assist with communication with Camp 365 and J-club participants.
• Facilitate daily logistics and admin setup for youth and camp program needs.
• Maintain inventory and organization of youth and camp supplies.
• All other duties as assigned by MJCC and Youth and Camp Leadership Staff.

Skills

Microsoft Office

Email communication

Education

First Aid and CPR certification

Job description

Youth and Camp Administrative Assistant
The Memphis Jewish Community Center (MJCC)
6560 Poplar Ave.
Memphis, TN 38138

The Youth and Camp Administrative Assistant is a full-time position assisting with Youth and Camp programming. Reporting to the Camp Director, the Youth and Camp Administrative Assistant ensures the quality, accuracy, and excellence in all phases of the business and administrative operations within the Memphis Jewish Community Center (MJCC) youth and camp programs. They serve as a member of the camp management team and support all aspects relating to registration, communication, and the administration of summer camp, Camp365, and J-Club.

Key Duties and Responsibilities:

A. Summer Camp Months:

1. Manage program logistics for parent meetings, camp expo, field trips, and in-house programming involving summer camp, Camp 365, and J-Club.

2. Work with the accounting department on all funds received and those payable.

3. Manage the communication and maintain relationships with MJCC Day Camp suppliers and vendors.

4. Collect and file all required camper forms as needed.

5. Assist in preparing reports, rosters, allergy information, and more through the camp database system week to week.

6. Be the central point of contact involving summer camp inquiries and registration questions.

7. Facilitate daily logistics and administrative set-up for the Central Camp Office.

8. Oversee the distribution of daily medication, logs, and health and first aid procedures.

9. Oversee logistical communication with other MJCC departments in regards to camp programming.

10. Maintain open and clear communication with the Camp Director and Assistant Camp Director.

B. School Year Youth and Camp:

1. Assist in implementation of Camp 365 and J-Club programming.

2. Assist with communication with Camp 365 and J-club participants.

3. Facilitate daily logistics and administrative set up for youth and camp program needs.

4. Maintain inventory and organization of youth and camp supplies.

C. All other duties as assigned by MJCC and Youth and Camp Leadership Staff

Minimum Qualifications:

• Required computer skills: proficiency in Microsoft office and email communication
• First Aid and CPR certification; if not willingness to obtain
• Patience, empathy and understanding when working with young children
• Proven ability to effectively communicate with internal and external teams
• Sound organizational skills with the ability to set priorities, manage time, problem solve, and be detail oriented with efficient and timely follow through
• Prior childcare experience preferred, but not required
• Maintaining effective communication in a professional manner
• Ability to meet physical requirements associated with working with children (going from standing to sitting to standing again, and lifting children up to 50 pounds)
• Knowledge of Jewish Culture and traditions, Israel and the community, or a willingness to learn.

$35,000 - $45,000

Agency Information:

Located on 24 amazing acres in the heart of East Memphis, The Memphis Jewish Community Center has something for everyone of all shapes and sizes. We have an amazing Early Childhood Center, an expanded Fitness Center, a large outdoor water park, an Art House, Senior Adult gatherings, Summer Camp, After School activities, and most importantly a welcoming environment.