Youth Administrative Assistant

Renovation Church; Blaine (MN); On-site; USD 20,000 - 29,000; Part time

Job summary

Renovation Church in Minnesota is seeking a part-time Youth Administrative Assistant to support Renovation Youth Ministry. This role provides organizational, logistical, and administrative support, with an emphasis on efficient systems and positive environments for students, parents, volunteers, and leaders.

Expect about 15 hours per week and a pay rate of $18 per hour. You will manage Planning Center Check-In, attendance tracking, and event logistics, while maintaining family information and

Qualifications

• Strong organizational and administrative abilities.
• Excellent written and verbal communication.
• Ability to manage multiple projects and deadlines.
• Comfort working with students, parents, volunteers, and staff.
• Experience or familiarity with Planning Center preferred.

Responsibilities

• Oversee Planning Center Check-In systems and processes.
• Maintain student and family information within Planning Center.
• Recruit, coordinate, and support check-in volunteers.
• Troubleshoot attendance and registration issues.
• Track attendance across ministries and generate reports.
• Coordinate event logistics for youth ministry activities.
• Manage parent communications and first-time guest follow-up.
• Maintain records of groups, leaders, and locations.

Skills

Organizational skills

Administrative skills

Written & verbal communication

Multitasking

Team collaboration

Tools

Planning Center

Job description

Renovation Church is a fast-growing community that is passionate about following Jesus and helping others do the same. Over the past four years, Renovation Church has grown from a church of 500 to over 3,000 people and moving to multiple locations in the north metro of Minnesota. Renovation Church is a Bible-believing church affiliated with Converge.

About the role

The Renovation Youth Administrative Assistant provides organizational, logistical, and administrative support for Renovation Youth Ministry. This role helps create excellent environments for students, parents, volunteers, and leaders by overseeing ministry systems, event logistics, communication, attendance tracking, and operational support. This position is part-time working about 15 hours per week. The pay rate for this role is $18 per hour.

What you'll do

Renovation Youth Check-In and Database Management

• Oversee Planning Center Check-In systems and processes
• Maintain student and family information within Planning Center
• Recruit, coordinate, and support check-in volunteers as needed
• Troubleshoot attendance and registration issues
• Ensure accurate student records and ministry database management

Attendance & Engagement Tracking

• Track attendance for: Middle School Ministry, High School Ministry, Bible Studies, and Small Groups.
• Generate attendance reports and identify engagement trends
• Assist ministry staff in using attendance data for student care and discipleship

Event Planning & Logistics

• Coordinate administrative and logistical details for youth ministry events, including: Fall Retreat, Middle School Mission Trips, High School Mission Trips, Renovation Roundup Nights, and Special events and seasonal gatherings
• Responsibilities include: Registration management, transportation coordination, food planning, supply procurement, games and activity preparation, communication with parents and volunteers, and event follow-up

Parent & Family Communication

• Maintain and update parent email lists
• Assist in creating and distributing timely ministry communications, such as event information, schedules, and ministry opportunities

First-Time Guest Follow-Up

• Develop and manage the process for first-time youth visitors follow-up
• Coordinate follow-up communication with students and parents
• Help create a welcoming experience for new students and families

Small Group Administration

• Identify needs for additional leaders or group multiplication
• Assist with student placement and leader assignments
• Maintain records of group locations and meeting information

Qualifications

Lifestyle

• Personal, growing, and mature relationship with Jesus Christ
• Demonstrates consistent lifestyle and is of strong character
• Demonstrates a humble and teachable attitude
• Responsible and reliable in work and life
• Agrees with Renovation Church’s statement of faith and has a strong respect for the Word of God
• Be in full agreement with Renovation Church’s vision and core values

Giftedness and Abilities

• Strong organizational and administrative skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work effectively with students, parents, volunteers, and staff
• Self-motivated with strong attention to detail
• Experience with Planning Center preferred

Preferred Characteristics

• Passion for student ministry and discipleship
• Systems-oriented thinker who enjoys creating organization and structure
• Strong problem-solving skills
• Ability to recruit, coordinate, and encourage volunteers
• Flexible and willing to serve in both strategic and hands-on ministry responsibilities

Physical Requirements

• Ability to navigate church or facility buildings, often including steps
• Frequent walking, standing, kneeling, and bending
• Ability to lift and carry up to 25 pounds