WPPA OFFICE ASSISTANT

White Plains Hospital Inc; Village/Town of Mount Kisco (NY); On-site; USD 31,000 - 47,000; Full time

Job summary

White Plains Physician Services, P.C. in Mount Kisco, NY is seeking a non-exempt front desk/office-clerical associate for WPHPA Dermatology. The role supports patient communications, appointment scheduling, records handling, and basic administrative tasks across the health care team.

Day shift, Mon-Fri with occasional weekends; requires good communication and basic medical terminology knowledge. The position involves confirming insurance, pre-certification, data entry, file management, and

Qualifications

• High School Required or GED.
• Less than 1 year Previous patient relations experience required.
• Less than 1 year General office experience required.
• Less than 1 year Previous physician practice patient experience preferred.
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

Responsibilities

• Schedules and confirms patient appointments and arrival using Practice Management System.
• Handles patient records and documents; schedules procedures and tests; verifies insurance.
• Fulfills assigned responsibilities and maintains patient rights; responds to emergencies; communicates with supervisor.
• Answers telephone, relays messages, and provides information.
• Maintains files and assists in establishing office systems.
• Orders office supplies and operates related office equipment.
• Attends meetings and distributes minutes.
• Participates in daily huddles and practice team meetings.
• Collaborates with health care team and participates in cost containment practices.

Education

High School or GED

Tools

Electronic Scheduling

Electronic Medical Records

Job description

City/State:

Mount Kisco, New York

Department:

WPHPA Dermatology

Work Shift:

Day

Work Days:

MON-FRI, OCCASIONAL WEEKENDS

Scheduled Hours:

Day

Hours Per Pay Period:

75

Pay Rate/Range:

$22.6258 to $33.9332

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available
• Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete.
• Answers telephone, relays messages, and provides information when necessary.
• Maintains files and assists in establishing office systems.
• Orders office supplies.
• Operates related office equipment
• Attends meetings, takes and distributes minutes
• Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor
• Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene
• Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.
• Collaborates and communicates with the health care team
• Completes annual mandatory requirements including Occupational Health Requirements
• Attends mandatory in-services
• Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.
• Utilizes cost containment practices
• May prepare and maintain various statistical data
• Performs all other duties as assigned

Qualifications

• High School Required or
• GED
• less than 1 year Previous patient relations experience required Required
• less than 1 year General office experience Required
• less than 1 year Previous physician practice patient experience Preferred
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

White Plains Physician Services, P.C. is an equal employment opportunity employer. White Plains Physician Services, P.C. will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.