WPPA OFFICE ASSISTANT, Larchmont

2600 White Plains Hospital Medical Center; United States; On-site; USD 31,000 - 47,000; Full time

Job summary

White Plains Hospital Medical Center is seeking a detail-oriented office-clerical associate in Larchmont, NY. The role performs diversified clerical duties and helps maintain effective communication with patients, families, physicians, providers, and external facilities.

Responsibilities include scheduling appointments, obtaining pre-certifications, verifying insurance, updating charts, and supporting the care team during daily huddles.

Qualifications

• High school diploma or GED required.
• Prior patient relations experience preferred.
• General office experience required (less than 1 year).
• Prior physician practice patient experience preferred.
• Basic medical terminology and EMR/EHR familiarity preferred (low proficiency).

Responsibilities

• Schedule and confirm patient appointments and arrivals using the Practice Management System.
• Assist with sending/receiving patient records and documents.
• Schedule surgical procedures and tests and obtain pre-certifications.
• Verify insurance coverage and patient demographics; manage charts and scanning.
• Answer phones, relay messages, and provide information as needed.

Skills

Patient relations

Office experience

Physician practice experience

Basic medical terminology

Education

High School Diploma or GED

Tools

Electronic Scheduling

Electronic Medical Records

Job description

City/State: Larchmont, New York Department: WPHPA Larchmont_1 Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Hours Per Pay Period: 75 Pay Rate/Range: $22.6258 to $33.9332 For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

• Understand and adheres to the WPH Performance Standards, Policies and Behaviors.
• Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available
• Fulfills responsibilities as assigned that may include sending/receiving patient records and documents;
• scheduling surgical procedures and tests;
• obtaining pre-certification for health care services;
• verifying insurance coverage and patient demographics;
• scanning;
• managing and updating charts to ensure that information is complete.
• Answers telephone, relays messages, and provides information when necessary.
• Maintains files and assists in establishing office systems.
• Orders office supplies.
• Operates related office equipment.
• Attends meetings, takes and distributes minutes.
• Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor
• Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene
• Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.
• Collaborates and communicates with the health care team.
• Completes annual mandatory requirements including Occupational Health Requirements.
• Attends mandatory in-services.
• Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.
• Utilizes cost containment practices.
• May prepare and maintain various statistical data.
• Performs all other duties as assigned.

Qualifications

• High School Required or GED less than 1 year
• Previous patient relations experience required
• Required less than 1 year
• General office experience Required less than 1 year
• Previous physician practice patient experience Preferred
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

EEO Statement

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Company Information

White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk, Hawthorne, Larchmont, New Rochelle, Rye Brook, Scarsdale, Somers, Yonkers and Yorktown Heights; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission, and in 2025 received another 5-star rating from the Centers for Medicare & Medicaid Services (CMS) — the highest distinction offered by the federal agency – for the fourth consecutive year. In addition, the Hospital received its third Magnet® designation from the American Nurses Credentialing Center (ANCC), a distinction held by only two percent of hospitals in the country. White Plains Hospital has consistently received the Outstanding Patient Experience Award from Healthgrades®, and in 2025 was awarded an “A” Safety Grade from the Leapfrog Group for the 14th consecutive time.