WPPA OFFICE ASSISTANT

2624 White Plains Physician Services, P.C.; New York (NY); Presencial; USD 31 000 - 47 000; Tempo integral

Resumo da oferta

White Plains Physician Services, P.C. in Scarsdale, NY is seeking an office clerk who provides diversified clerical support and maintains positive communication with patients, families, physicians and staff.

The role emphasizes accurate scheduling, chart management and routine administrative tasks in a fast-paced healthcare setting. The successful candidate will have high school education or GED and prior patient relations/office experience, with preferred familiarity with EMR systems and

Qualificações

• High School or GED required; patient relations experience preferred.
• Able to schedule/coordinate patient appointments and communicate with patients and staff.
• Experience with practice management systems and EMR is preferred to support daily operations.

Responsabilidades

• Schedules and confirms patient appointments and arrivals.
• Handles patient records and documents; may schedule procedures and obtain pre-certifications.
• Verifies insurance coverage and patient demographics; maintains charts and performs clerical duties.
• Answers phones, relays messages and provides information as needed.
• Maintains files and assists in setting up office systems and ordering supplies.
• Attends meetings and distributes meeting notes; participates in daily huddles and team activities.

Conhecimentos

Patient relations

Telephone communication

General office duties

Team communication

Formação académica

High School Diploma or GED

Ferramentas

Practice Management System

Electronic Medical Records (EMR)

Office equipment

Descrição da oferta de emprego

City/State: Scarsdale, New York Department: WPHPA ENT_3 Work Shift: Day Work Days: MON-FRI, VARIED HOURS Scheduled Hours: Day Hours Per Pay Period: 75 Pay Rate/Range: $22.6258 to $33.9332 For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

• Understand and adhere to the WPH Performance Standards, Policies and Behaviors.
• Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available.
• Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete.
• Answers telephone, relays messages, and provides information when necessary.
• Maintains files and assists in establishing office systems.
• Orders office supplies.
• Operates related office equipment.
• Attends meetings, takes and distributes minutes.
• Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicating concerns/ problems relating to patients and/or staff with immediate supervisor.
• Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene.
• Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.
• Collaborates and communicates with the health care team.
• Completes annual mandatory requirements including Occupational Health Requirements.
• Attends mandatory in-services.
• Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.
• Utilizes cost containment practices.
• May prepare and maintain various statistical data.
• Performs all other duties as assigned.

Qualifications

• High School Required or GED less than 1 year
• Previous patient relations experience required
• Required less than 1 year
• General office experience Required less than 1 year
• Previous physician practice patient experience Preferred
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

White Plains Physician Services, P.C. is an equal employment opportunity employer. White Plains Physician Services, P.C. will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

White Plains Hospital is a proud member of the Montefiore Health System, serving as its tertiary hub of advanced care in the Hudson Valley. The Hospital is a 292-bed not-for-profit health care organization with the primary mission of providing exceptional acute and preventive medical care to all people who live in, work in or visit Westchester County and its surrounding areas. White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk, Hawthorne, Larchmont, New Rochelle, Rye Brook, Scarsdale, Somers, Yonkers and Yorktown Heights; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission, and in 2025 received another 5-star rating from the Centers for Medicare & Medicaid Services (CMS) — the highest distinction offered by the federal agency – for the fourth consecutive year. In addition, the Hospital received its third Magnet® designation from the American Nurses Credentialing Center (ANCC), a distinction held by only two percent of hospitals in the country. White Plains Hospital has consistently received the Outstanding Patient Experience Award from Healthgrades®, and in 2025 was awarded an “A” Safety Grade from the Leapfrog Group for the 14th consecutive time.