Workspace Design Assistant

HILGARTWILSON, LLC; Holmdel Township (NJ); On-site; USD 31,133 - 38,407; Part time

Benefits offered by this job

Company paid medical, dental, and vision coverage

Paid time off including parental and military leave

401(k) with company match

Continuing education reimbursement

Job summary

HILGARTWILSON, LLC seeks a Workspace Design Assistant in Holmdel, NJ to support the planning, design, and execution of workplace environments. The role involves collaborating with designers and local teams to create compliant and visually appealing office spaces.

This position requires strong organizational skills, a relevant associate's degree, and 2-4 years of experience in workplace services or interior design. The compensation ranges from $22.60 to $27.88 per hour.

Qualifications

• 2-4 years of experience in workplace services or related field.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Experience supporting corporate relocations, expansions, or reconfigurations.

Responsibilities

• Support WPS Designers in planning office relocations and expansions.
• Assist with project tasks including furniture design coordination and move plan development.
• Collaborate with office leaders for workspace setup and furniture needs.

Skills

AutoCAD

Microsoft Suite

Revit

SketchUp

Adobe Creative Suite

Design principles

Space planning

Cross-functional collaboration

Education

Associate's degree in Business Administration or Graphic Design

Job description

Overview

Colliers Engineering & Design is seeking a Workspace Design Assistant to support our growing team in Holmdel, NJ. The Workspace Design Assistant supports the planning, design, and execution of workplace environments across the organization. This role partners closely with WPS Designers, Health & Safety, and local office teams to deliver functional, compliant, and visually cohesive office spaces that reflect CED standards and Colliers Environmental Guidelines. The position requires strong organizational skills, design awareness, and the ability to manage multiple projects simultaneously in a fast-paced environment.

Responsibilities

Office Relocations & Expansions:

• Support WPS Designers in planning, coordinating, and executing office space needs for relocations, expansions, and reconfigurations.
• Ensure all work aligns with Colliers Environmental Guidelines, CED standards, and approved budgets.
• Assist with project tasks including finish selections, furniture design coordination, project timeline tracking, punch list documentation, name plate creation, evacuation map preparation, and move plan development.

Design Packages:

• Assist with design packages for office locations, including signage and branding packages, décor and artwork concepts, and special project support.
• Ensure all design elements align with corporate brand standards and workplace guidelines.

Furniture Coordination:

• Support the Workplace Services team with the furniture request and approval process.
• Travel to office locations to assist with workspace setup, furniture installation, and on‑site coordination.
• Partner with office leaders to identify and coordinate replacement furniture needs.
• Collaborate with the Health & Safety department to support ergonomic furniture solutions for employees with medical accommodations.
• Assist in the implementation and ongoing support of the company‑wide mother’s room initiative.

Qualifications

• Associate's degree in Business Administration, Graphic Design, or related field.
• 2-4 years of experience in workplace services, interior design, facilities coordination, or a related field.
• Proficiency in AutoCAD, Microsoft Suite, Revit, SketchUp, or Adobe Creative Suite.
• Working knowledge of design principles, space planning, and corporate branding standards.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with cross‑functional teams, vendors, and office leadership.
• Experience in furniture coordination, workplace ergonomics, or facilities operations.
• Experience supporting corporate relocations, expansions, or reconfigurations.
• Familiarity with environmental guidelines, safety standards, or ergonomic best practices.
• Ability to travel as needed.
• Ability to read, write and understand English for purposes of comprehending written job‑related communications and verbal instructions and interactions.

Compensation: $22.60 to $27.88 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as company-sponsored activities.

This dedication begins with supporting a work‑life balance through a generous compensation package that includes company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long‑term disability insurance; life insurance; a company‑matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in‑house resource for hundreds of educational and self‑enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.