Workplace Systems Specialist, Strategic Integration

Jewish Family Service of San Diego; San Diego (CA); On-site; Full time

Job summary

Jewish Family Service of San Diego is seeking a compassionate and mission-driven Workplace Systems Specialist to improve organizational workflows. You'll enhance internal communication, maintain the intranet and learning management systems, and support staff success through effective collaboration tools.

Benefits

Comprehensive healthcare coverage

Generous 401(k) contributions

Employer-covered life insurance

Paid vacation time and sick leave

15 paid holidays

2 Wellness Days

Qualifications

• Experience maintaining digital platforms such as an intranet or LMS.
• Ability to analyze workflows and document operational needs.
• Collaborative mindset focused on continuous improvement.

Responsibilities

• Post agency-wide announcements and updates on the intranet.
• Coordinate intranet upkeep and recommend usability improvements.
• Provide administrative support for the Learning Hub.

Skills

Organizational Skills

Attention to Detail

Workplace Productivity Tools

Facilitating Meetings

Tools

Asana

Microsoft 365

Job description

Position Title: Workplace Systems Specialist

Organization: Jewish Family Service of San Diego

Department: Strategic Integration

Position Type: Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Fully Onsite

Reports To: VP of Strategic Integration

Pay Range: $27.47- $32.96/hour

Total Compensation:

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview:

JFS is looking for a compassionate, mission-driven individual to join the Strategic Integration team as the Workplace Systems Specialist. In this role, you’ll be a key partner in improving how work happens across the organization. Reporting to the Vice President of Strategic Integration, you will work with teams to uncover inefficiencies, clarify workflows, and connect staff with tools and systems that enable smarter collaboration. You will also maintain two essential internal platforms—The MISH (our intranet) and the JFS Learning Hub (our internal learning management system) ensuring they remain current, easy to navigate, and supportive of staff success.

Responsibilities :

Internal Communications

• Post agency-wide announcements, events, and updates on the intranet and through all staff emails in alignment with brand and tone guidelines, including urgent or emergent updates that are unplanned
• Take lead on communications to internal groups including Directors Plus and Senior Leadership Team
• Explore and pilot communication methods beyond email—such as internal channels, message boards, or video summaries—to foster more engaging, accessible communication
• Support a shift in communication culture by modeling clarity, consistency, and curiosity around how we share information internally

Intranet Content Management

• Serve as the central coordinator for intranet upkeep, ensuring it remains a trusted and easy-to-use internal resource
• Recommend improvements to intranet structure and navigation to increase usability and reduce friction for staff seeking information
• Develop and maintain guidelines for content creation, publishing, and maintenance

Learning Management System Support

• Provide administrative support for the organization’s Learning Hub (LMS), including uploading learning materials, maintaining learning tracks, and updating compliance-related content
• Monitor course completions and generate reports to support compliance and learning engagement
• Partner with stakeholders to align Learning Hub structure and content with broader organizational workflows and strategic priorities
• Recommend and support the implementation of new learning tools, formats, and skill-building resources that address emerging needs across teams

Skills/Experience/Abilities That Are a Must-Have:

• Strong organizational skills and attention to detail, especially in maintaining systems, content, and documentation
• Ability to analyze workflows and translate operational needs into clear, actionable documentation
• Experience maintaining digital platforms such as an intranet or learning management system
• Comfortable facilitating meetings, asking thoughtful questions, and synthesizing input from diverse teams
• Familiarity with workplace productivity tools (e.g. Asana, Microsoft 365, including Teams, Lists, SharePoint, Forms)
• Ability to manage multiple priorities while maintaining focus on clarity, simplicity, and usability
• Collaborative mindset with a service orientation and a commitment to continuous improvement

Skills/Abilities We’d Like You to Have :

• Experience with process mapping or documentation tools
• Understanding of user-centered design principles and their application to internal systems and communication
• Previous experience working in a nonprofit or mission-driven environment
• Interest in organizational development, change management, or systems thinking

Physical Requirements:

• This position involves standard office work and requires the ability to remain in a stationary position for extended periods, operate a computer and other office equipment, and communicate effectively in person and via digital platforms.

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner inMoving Forward Together. To learn more about JFS, please visit jfssd.org.

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.