Workplace Services Operations Coordinator

NBCUniversal; California (MO); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Job summary

NBCUniversal is seeking a Corporate Services Operations Coordinator to provide administrative and operational support for Corporate Services. You will help keep the team organized, responsive, and aligned by managing day-to-day needs, intake, follow-ups, documentation, and vendor coordination across catering, pantries, and workplace programs.

You will coordinate team workflows, track open items, maintain documentation, and support contracted catering and vendor services for NBCU and DreamWorks

Qualifications

• BA/BS degree from an accredited college or university.
• 2+ years' experience in administrative support, office coordination, workplace services, hospitality operations, facilities support, or a similar operational/admin role.

Responsibilities

• Support request intake and triage for workplace service needs by clarifying requirements, routing items to the right owners, and tracking requests through completion.
• Coordinate catering needs from planning through completion, including request details, pre-event coordination, menu and pricing review, setup communication, vendor follow-up, billing follow-up, and feedback gathering.
• Help maintain team tools and documentation, including shared files, SOPs, contact lists, vendor information, program trackers, recurring service calendars, and status updates.
• Assist with third-party service providers, including food services, pantry services, fitness services, banking, commuter programs, car wash services, and other employee amenities, ensuring issues are documented and follow-up is completed.
• Support invoice, purchase order, accrual, billing, and budget tracking processes by collecting details, routing approvals, reconciling vendor questions, and helping keep records organized.
• Work cross-functionally with internal partners and business leaders to understand day-to-day needs, coordinate logistics, and keep stakeholders updated.

Skills

Organized

Executor

Communication

Team support

Customer service

Attention to detail

Multitasking

Tech-savvy

Discretion

Education

BA/BS degree

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

NBCUniversal is seeking a Corporate Services Operations Coordinator to provide administrative and operational support for Corporate Services. You will help keep the team organized, responsive, and aligned by managing day-to-day needs, intake, follow-ups, documentation, and vendor coordination across catering, pantries, and workplace programs.

You will coordinate team workflows, track open items, maintain documentation, and support contracted catering and vendor services for NBCU and DreamWorks