Workplace Manager

Sapiom; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Sapiom is seeking an organized Office & People Operations professional in San Francisco to ensure the office runs smoothly. You will manage supplies, vendors, onboarding, and guest experiences, keeping processes efficient and scalable.

You will partner with IT, HR, and leadership to deliver a warm, productive workplace. This role emphasizes attention to detail, proactive problem solving, and strong communication to support a fast-growing company.

Qualifications

• 2+ years in office ops or administrative operations.
• Strong attention to detail in fast-paced settings.
• Excellent written and verbal communication.
• Proactive, resourceful, and able to work independently.
• Experience handling vendor relationships and budgeting.
• Fluent in Google Workspace, Slack, and MS Office.

Responsibilities

• Own office operations end-to-end, inventory, vendor coordination, budget and space planning.
• Build a seamless onboarding experience for new hires and guests.
• Shape employee experience through events and engagement activities.
• Manage offboarding and workspace transitions cleanly.
• Partner with IT, Talent, and leadership to anticipate needs.

Skills

Office ops

People ops

Vendor mgmt

Proj coordination

Attention to detail

Strong communication

Tools

Google Workspace

Slack

Microsoft Office

Workplace tools

Job description

About Sapiom

Sapiom is the end-to-end platform that removes barriers to ship and scale agentic products.

We unify everything an agent needs to act in the world: compute and sandboxes, memory, identity, domains and DNS, spend controls, browser automation, web search and deep research, databases, storage, queues, messaging, image generation, voice, enrichment, verification, and monitoring provisioned together as one thing, not handed over as a framework for builders to assemble themselves. Pricing is just as simple: a plan, a generous free tier, pay for what you use when you use it.

We have assembled a world-class team with deep infrastructure and payments DNA to build the operating system for machines. Backed by a $15.75M investment from Accel, Menlo, and Anthropic, we are moving with relentless focus to allow builders to ship and scale agentic products.

About the Role

This is the role that makes everything else run - office, people, and recruiting operations, all in one seat. The right person is someone who thrives on details others miss, moves fast with details in mind, and treats onboarding and the guest visits as a point of pride.

What You Will Do

You’ll own the operational backbone of Sapiom - keeping the office stocked, organized, and running without friction, while making sure every new hire and every guest who walks through the door has a seamless experience. You’ll manage vendors and budget, coordinate onboarding and offboarding end-to-end, partner with IT and cross-functional teams to get new team members set up fast, and own logistics from scheduling through onsite hosting. The goal: an office and a hiring process that feel effortless - because you’re the one making sure they are.

Responsibilities

• Own office operations end-to-end - inventory, vendor coordination, purchasing, budget, and space planning - keeping the workplace running with zero disruption.

• Build a seamless onboarding experience - desks, equipment, access, and workspace setup - partnering with IT so every new hire is ready to go Day 1.

• Shape employee experience through office events, engagement activities, and team outings that people actually look forward to.

• Manage offboarding and workspace transitions cleanly, with nothing falling through the cracks.

• Partner across teams - IT, Talent, people, & leadership - to anticipate needs before they become problems.

Requirements

• Demonstrated ownership of office operations, workplace experience, people operations, or administrative operations, with 2+ years in a similar function.

• Sharp organizational instincts and exceptional attention to detail, even when juggling competing priorities in a fast-paced environment.

• Strong communicator who builds trust easily with employees, candidates, and vendors alike.

• Proactive and resourceful - comfortable operating independently and solving problems before being asked.

• Experience managing vendor relationships and budgets.

• Fluent with Google Workspace, Slack, Microsoft Office, and workplace management tools.