Workplace Experience Specialist

Fictiv; Oakland (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Comprehensive medical and dental

401(k) plan

Generous PTO and leave programs

Job summary

MISUMI Americas in Oakland, CA is seeking a Workplace Experience Specialist to own day-to-day operations, guest experience, and events at our Oakland office. This on-site role reports to the Chief of Staff and travels up to 25% as needed.

The role focuses on office operations, guest services, and event planning, shaping a culture that reflects MISUMI Americas values. A proactive, organized professional with strong interpersonal skills is required.

Qualifications

• 3+ years of experience in office operations, workplace experience, executive support, or a related role.

Responsibilities

• Owns the day-to-day operations of the Oakland office — reception, meeting room readiness, AV setup, and catering.
• Partners with teams in advance when they plan to use the space for onsites or team gatherings, coordinating room availability, arrangements, and logistics.
• Handles incoming and outgoing mail, packages, and deliveries; manages package storage and timely forwarding to employees.
• Maintains a full inventory of office supplies and manages upkeep of office aesthetics, plants, and decorations.
• Coordinates office maintenance, repairs, janitorial services, and safety inspections.
• Serves as primary contact with Property Management for all annual inspections and ad-hoc requests.
• Ensures workplace health and safety protocols are followed; maintains emergency preparedness kits and evacuation plans.
• Manages office groceries, kitchen stocking, and weekly refrigerator and snack cleanup.
• Coordinates lunch ordering for employees on in-office days and manages office budget, invoices, and reporting.
• Champions a world-class guest experience for every visitor to the Oakland office.
• Arranges transportation, accommodations, dining, and activities for visiting team members and guests.
• Builds preferred vendor relationships to consistently deliver exceptional hospitality.
• Develops guides, internal memos, and manages communication channels to support local employees and their visitors.
• Leads the planning and execution of local MISUMI Americas events — team gatherings, happy hours, holiday celebrations, and office kickoffs.
• Partners with other office coordinators for large cross-office events.
• Works directly with managers to design onsite experiences tailored to their team's needs, including ELT, XLT, and team kickoffs.
• Builds the SOPs and feedback loops that make each event better than the last.
• Manages local partnership programs and employee perks.
• Shapes the Oakland office into a place that reflects MISUMI Americas' values and brand — visually, culturally, and operationally.
• Serves as the welcoming point of contact for new team members; supports onboarding and integration.
• Manages office access and badge administration.
• Sources and procures gifts for company customers, partners, and investors for special occasions.
• Drives seasonal and community engagement programs that strengthen the team.
• Assesses and redesigns space needs as required; collaborates with IT on equipment and infrastructure.
• Maintains and grows the office's vendor ecosystem — managing contracts, renewals, and performance reviews.
• Builds preferred vendor relationships across key event and operations categories.
• Prepares monthly expense reports and keeps digital records organized and current.

Skills

Office operations

Workplace experience

Executive support

Organization

Event coordination

Vendor management

Budget management

Tools

Slack

Google Calendar

Expense platforms

Job description

MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.

Workplace Experience Specialist

The Workplace Experience Specialist is the heartbeat of the Oakland office — the person who makes it feel like a place people want to be. This role owns the day-to-day operations, guest experience, and event coordination that keep our Oakland office running smoothly and reflecting the MISUMI Americas brand at its best.

Reporting to the Chief of Staff, this is a highly visible, on-site role that touches every part of the company. The right person is proactive, organized, and genuinely energized by creating exceptional environments and experiences for the people around them. They operate with ownership and care, handle logistics seamlessly, and build the kind of workplace culture that makes MISUMI Americas a great place to work and visit.

This is a highly visible, fully on-site role at our Oakland, CA office. The position will require travel of up to 25 percent as needed.

Areas of Responsibility: Essential Functions

Office Operations

• Owns the day-to-day operations of the Oakland office — reception, meeting room readiness, AV setup, and catering.
• Partners with teams in advance when they plan to use the space for onsites or team gatherings, coordinating room availability, arrangements, and logistics.
• Handles incoming and outgoing mail, packages, and deliveries; manages package storage and timely forwarding to employees.
• Maintains a full inventory of office supplies and manages upkeep of office aesthetics, plants, and decorations.
• Coordinates office maintenance, repairs, janitorial services, and safety inspections.
• Serves as primary contact with Property Management for all annual inspections and ad-hoc requests.
• Ensures workplace health and safety protocols are followed; maintains emergency preparedness kits and evacuation plans.
• Manages office groceries, kitchen stocking, and weekly refrigerator and snack cleanup.
• Coordinates lunch ordering for employees on in-office days and manages office budget, invoices, and reporting.

Guest Experience

• Champions a world-class guest experience for every visitor to the Oakland office.
• Arranges transportation, accommodations, dining, and activities for visiting team members and guests.
• Builds preferred vendor relationships to consistently deliver exceptional hospitality.
• Develops guides, internal memos, and manages communication channels to support local employees and their visitors.

Event Coordination

• Leads the planning and execution of local MISUMI Americas events — team gatherings, happy hours, holiday celebrations, and office kickoffs.
• Partners with other office coordinators for large cross-office events.
• Works directly with managers to design onsite experiences tailored to their team's needs, including ELT, XLT, and team kickoffs.
• Builds the SOPs and feedback loops that make each event better than the last.
• Manages local partnership programs and employee perks.

Culture & Employee Experience

• Shapes the Oakland office into a place that reflects MISUMI Americas' values and brand — visually, culturally, and operationally.
• Serves as the welcoming point of contact for new team members; supports onboarding and integration.
• Manages office access and badge administration.
• Sources and procures gifts for company customers, partners, and investors for special occasions.
• Drives seasonal and community engagement programs that strengthen the team.
• Assesses and redesigns space needs as required; collaborates with IT on equipment and infrastructure.
• Maintains and grows the office's vendor ecosystem — managing contracts, renewals, and performance reviews.
• Builds preferred vendor relationships across key event and operations categories.
• Prepares monthly expense reports and keeps digital records organized and current.

All employees are expected to maintain and contribute to the QMS.

Desired Traits: Distinguished skills, abilities, features, character, and quality.

• 3+ years of experience in office operations, workplace experience, executive support, or a related role.
• Exceptional organizational skills and attention to detail — you manage multiple priorities without dropping the ball.
• A proactive, service-oriented mindset — you anticipate needs before they become problems.
• Strong interpersonal skills and a warm, professional presence with employees, guests, and vendors alike.
• Experience coordinating events of varying scale, from small team gatherings to large company-wide celebrations.
• Comfort with ambiguity and change — MISUMI Americas is a fast-moving, growing organization and this role evolves with it.
• Proficiency with productivity and communication tools (Slack, Google Calendar, expense platforms).
• Experience managing vendor relationships and office budgets is a plus.
• A genuine passion for building culture and creating environments where people do their best work.

Benefits include, but are not limited to:

• Comprehensive medical and dental coverage
• 401(k) plan
• Generous PTO and leave programs

The salary range for the role is $85,000 - $110,000 per year, depending on experience.

We’re actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an ‘always learning’ mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.

What pronouns do you use? *

• She\Her\Hers
• He\Him\His
• They\Them\Theirs
• zie\zim\zir
• Other, please let us know!