Workplace Coordinator

Madrona Venture Labs

San Francisco (CA)

On-site

USD 70,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Competitive salary & equity

Medical, dental & vision coverage

401(k)

Lunch in-office 5 days/week

Flexible/unlimited PTO

Commuter stipend

Wellness & Fitness stipend

Parental leave

Relocation assistance

In-office culture in San Francisco

Job summary

Doss is seeking a Workplace Specialist to own the day-to-day office environment. This in-office role supports Soma HQ operations, food/beverage programs, vendor relations, and building management to keep a productive, welcoming workplace.

You will help plan events, manage expenses, and coordinate cross-functional logistics for IT, Finance, and People, ensuring tasks are completed with strong follow-through and hospitality-first mindset.

Qualifications

A college degree or relevant experience in workplace, facilities, hospitality, retail, events, or administrative support.
Comfort with the basics: email, calendars, spreadsheets, and keeping a to-do list.
Bonus: experience at a fast-moving company where the playbook changes often.

Responsibilities

Support daily workplace operations for our SOMA headquarters including supply ordering and restocking, space readiness, and keeping common areas in good shape.
Coordinate our food & beverage program, including lunch 5 days a week and dinner when the team is working late: placing orders, managing setup and cleanup, and handling dietary requests.
Serve as a day-to-day point of contact for vendors and service providers by scheduling visits, confirming deliveries, and flagging quality or service issues to your manager.
Serve as the primary point of contact with building management, coordinating on maintenance requests, building access, safety and compliance requirements, and any facility-level issues that affect day-to-day operations.
Help plan and execute internal events and programming that build community and reflect Doss culture, including logistics, vendor scheduling, setup, and day-of support.
Support tracking workplace spend against budget, keep receipts and invoices organized, and flag anything unusual.
Support cross-functional logistics with IT, Finance, and People, including new hire desk setup and onboarding-day readiness.
Identify operational gaps before they become problems and bring solutions, not just status updates.

Skills

Email, calendars & spreadsheets basics

Follow-through

Hospitality mindset

Education

College degree or relevant experience in workplace, facilities, hospitality, retail, events, or administrative support

Job description

About Doss

DOSS is building an Operations Cloud for the real world.

A modern, AI-native platform for physical product businesses to manage the flow of goods, dollars, and data in real time, across:

Procurement
Inventory
Orders
Fulfillment
Finance

Built to replace spreadsheet chaos and rigid, consultant-heavy ERPs. Fast time-to-value, adaptable as the business evolves.

Through our Adaptive Resource Platform (ARP) and unified operational data model, teams deploy quickly, automate workflows, and make changes without months of re-implementation.

We recently raised a $55M Series B , co-led by Madrona and Premji Invest. Participation from Intuit Ventures, Theory Ventures, General Catalyst, Contrary Capital, and Pathlight VC.

DOSS is trusted by fast-growing operators to run critical operations with speed, control, and confidence.

About the Role

We're looking for a Workplace Specialist to own the day-to-day environment that makes Doss worth showing up to. Doss is a 5-days-a-week, in-office company. We believe great work happens when people are in the same room, and our office experience should reflect that. You'll keep daily operations running smoothly by supporting the team that makes the office feeling like a place people actually want to be.

What You'll Do

Support daily workplace operations for our SOMA headquarters including supply ordering and restocking, space readiness, and keeping common areas in good shape
Coordinate our food & beverage program, including lunch 5 days a week and dinner when the team is working late: placing orders, managing setup and cleanup, and handling dietary requests
Serve as a day-to-day point of contact for vendors and service providers by scheduling visits, confirming deliveries, and flagging quality or service issues to your manager
Serve as the primary point of contact with building management, coordinating on maintenance requests, building access, safety and compliance requirements, and any facility-level issues that affect day-to-day operations
Help plan and execute internal events and programming that build community and reflect Doss culture, including logistics, vendor scheduling, setup, and day-of support
Support tracking workplace spend against budget, keep receipts and invoices organized, and flag anything unusual
Support cross-functional logistics with IT, Finance, and People, including new hire desk setup and onboarding-day readiness
Identify operational gaps before they become problems and bring solutions, not just status updates

What We're Looking For

Experience

A college degree, or relevant experience in workplace, facilities, hospitality, retail, events, or administrative support
Comfort with the basics: email, calendars, spreadsheets, and keeping a to-do list that doesn't drop things
Bonus, not required: experience at a fast-moving company where the playbook changes often

Qualities

High follow-through: you close loops without being chased
Detail-oriented but not precious about it: you move fast and adapt
Warm, hospitality-first instincts: you care that people feel taken care of
Comfortable asking questions and comfortable when the answer is "figure it out and check back with me"

What You'll Get