Workplace Coordinator

Candid Health; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Candid Health in New York is seeking a Workplace Coordinator to own the day-to-day office operations, ensuring a polished, welcoming environment for employees and visitors, and to support broader people team projects as we scale. You’ll help coordinate in-office interviews, onboarding spaces, and vendor relations to keep the office running smoothly.

This early-career, high-impact role offers hands-on ownership, opportunities to grow alongside a fast-moving health tech startup, and a clear path

Qualifications

• Early-career, high-slope operator with hands-on ownership mindset.
• Exceptionally organized and detail-oriented with strong presentation and follow-through.
• Community-oriented and people-centric, focused on positive experiences.
• Strong communicator and relationship builder across employees, vendors, visitors, and partners.
• Proactive problem solver who spots issues and keeps things moving.
• Energized by in-person work and team support with a growth mindset.

Responsibilities

• Own the day-to-day experience of the New York office, ensuring a polished and welcoming workspace.
• Manage office capacity, moving operations, shipments, restocking, and workstation setup for new hires.
• Greet visitors, give tours, and support in‑office interviews, offsites, and board meetings in NY.
• Handle vendor management and coordinate with building security and facilities teams.
• Support meeting rooms and in‑office readiness, including IT setups and furniture arrangements.
• Improve office operations as we scale by identifying friction points and structuring recurring tasks.
• Potentially expand into executive admin, recruiting or people operations as you ramp.

Job description

As a Workplace Coordinator at Candid Health, you’ll help create the work environment that enables our team to do their very best work. You’ll own the day‑to‑day operations of our New York office while also supporting broader people team projects as we scale. Your work is critical to both the employee and candidate experience: ensuring our office runs smoothly, our team feels supported, and our onsite interviews and in‑person moments are thoughtful, organized, and high quality. This is a high‑growth, high‑impact role for someone early in their career excited to learn how a fast‑growing health tech startup operates from the inside while growing alongside it.

What you’ll be doing:

• Own the day‑to‑day experience of the New York office. You’ll be responsible for creating a workplace that feels polished and welcoming for employees and visitors alike. You’ll maintain shared spaces, manage snacks and office supply inventory, and overall ensure the office is consistently clean and organized.
• Keep the office operating seamlessly. You’ll manage office capacity, support moving operations, coordinate shipments and deliveries, restock the kitchen and common areas, and help prepare workstations for new employees. You’ll own all the little details that make an office feel high‑functioning.
• Be the face of the office. You’ll meet and greet our visitors, give tours to new hires, and help support in‑office interviews, offsites, and board meetings in New York.
• Own vendor management. You’ll serve as a primary point of contact for office‑related logistics: coordinating with vendors, handling incoming deliveries, and building strong working relationships with the building’s security and facilities teams.
• Support meeting rooms and in‑office readiness. You’ll ensure meeting rooms and common spaces are set up for the week ahead, including arranging furniture, preparing conference spaces, and confirming IT setups.
• Improve office operations as we scale. You’ll notice friction points, bring structure to recurring tasks, and help improve the systems and habits that keep the office running well over time.
• Expand your scope over time with opportunities to take on additional executive admin, recruiting or people operations projects once you ramp.

Who you are:

• Early‑career, high‑slope operator: excited by a hands‑on role with real ownership and motivated by the opportunity to grow alongside a fast‑moving team.
• Exceptionally organized and detail‑oriented: you notice what others miss, care deeply about presentation and follow‑through, and create systems that make reliability your default.
• Community‑oriented and People‑centric: You’re passionate about helping others, find joy in building community, and delight in delivering positive experiences. Making people smile is your superpower.
• Strong communicator and relationship builder: You’re responsive, helpful, and comfortable communicating across employees, vendors, visitors, and building partners alike. You’re energized by building strong relationships.
• Proactive problem solver: You don’t wait to be told what needs attention; you spot issues early, take initiative, and keep things moving.
• Energized by in‑person work and team support: You take pride in creating welcoming, high‑functioning environments and enjoy being the person behind the scenes making everything work.
• Driven, self‑starter: You’re motivated to learn and excited to have a clear growth path into other parts of the business.

Location

Candid Health is an in‑person team with offices in New York, San Francisco and Denver. We expect our workplace coordinators to be in 5 days per week. This role is based in New York.

Pay Transparency

The estimated starting annual salary range for this position is $70,000-$90,000 USD. The listed range is a guideline from Pave data, and the actual base salary may be modified based on factors including job‑related skills, experience/qualifications, interview performance, market data, etc. Total compensation for this position may also include equity, sales incentives (for sales roles), and employee benefits. Given Candid Health’s funding and size, we heavily value the potential upside from equity in our compensation package. Further note that Candid Health has minimal hierarchy and titles, but has broad ranges of experience represented within roles.