Workplace Coordinator

Snowflake; Bellevue (WA); On-site; USD 59,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Flexible spending account

Health savings account

Paid holidays

Paid time off

Parental leave

Employee assistance program

Job summary

Snowflake (onsite) Bellevue is seeking an adaptable Workplace Coordinator to provide outstanding office support and customer service. You will manage visitor flow, room bookings, event support, and facilities coordination with a focus on safety and readiness.

Reporting to the Workplace Operations Manager, you will handle vendor relations, basic building systems knowledge, and cross-functional collaboration to keep the workplace efficient and welcoming.

Qualifications

• 2+ years of Workplace, Hospitality, Security, Event Coordinating, or customer service experience in Real Estate & Facilities.
• Experience with Google/Microsoft Suite, Slack/Teams, following approved budget and defined processes, and task management.
• Great communication skills and ability to work independently.
• Ability to manage multiple tasks in a fast-paced environment and handle interruptions with a positive, professional attitude.
• Experience working with third-party vendors.
• Knowledge of HVAC, electrical, plumbing, and building systems.

Responsibilities

• Provide a welcoming first impression to visitors, guests, vendors, and staff.
• Assist with meeting room bookings and office event support.
• Keep the office maintained, safe, and ready for use at all times.
• Oversee visitor management systems and access requirements.
• Support events and meetings with furniture and equipment setup.
• Collaborate with Facilities on HVAC, electrical, plumbing systems.

Skills

Workplace coordination

Customer service

Vendor management

Communication

Team collaboration

Problem solving

Tools

Google Workspace

Microsoft 365

Slack/Teams

Job description

At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don’t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done.

About Global Workplace

The Global Workplace Team’s mission is to create an environment for our high-performing teams that allows them to realize their true potential. An environment that promotes speed of information exchange and ideas. A sustainable environment that aligns with our environmental values and leadership. We’re disruptors and innovators, driven to provide a truly outstanding workplace environment, programs, and services.

THE ROLE

Snowflake (onsite) Bellevue is looking for an adaptable, proactive, and diligent Workplace coordinator. You will be a thorough self-starter who will develop outstanding customer service & organizational skills, and who is diligent and attention to detail. Be solution-oriented, deal with ambiguity, rapid changes in priorities, and short deadlines, and have the ability to coordinate. Reporting to the Workplace Operations Manager you will perform a variety of office support functions and duties.

WHAT YOU'LL DO:

• Provide a welcoming first impression to visitors, guests, vendors, and staff.
• Act as a helpful resource for internal staff, assisting with general workplace inquiries, meeting room bookings, and office event support.
• Take genuine care and responsibility for the entire workplace. You are responsible for keeping the office maintained, safe, and ready for use at all times.
• Oversee visitor management systems and requests. Assist with security badging and access requirements.
• Provide facility support for events and meetings, including physical movement of furniture, equipment, boxes, and materials as needed; conference room set‑ups, employee moves adds and changes, office and other supplies.
• Support the Food and Beverage program by assisting with general quality control and reporting issues/employee feedback.
• Able to work independently and effectively within a teaming environment, assuming responsibility without direct supervision.
• Ensure an enjoyable, safe, supportive, and collaborative place to work and visit for employees, customers, and guests.
• Always ensure professionalism and high levels of customer service.
• Undertake physical inspection of the facilities and premises and report any issues to your Workplace colleagues or building management.
• Report issues to building engineers to ensure HVAC systems and associated equipment, electrical equipment, and plumbing systems are maintained and operating properly.
• Report issues such as minor repairs of the facilities and premises, including painting, patching, office and kitchen equipment repairs, furniture, ceiling tiles, carpeting, etc.
• Respond to emergencies and relay incidents to appropriate parties.

WHAT YOU'LL HAVE:

You will have been an exceptional communicator and the go-to person in previous organizations. You are ready and willing to roll up your sleeves and do whatever it takes to ensure Workplace realizes its mission. Specifically, you will have

• 2+ years of Workplace, Hospitality, Security, Event Coordinating, or customer service experience in Real Estate & Facilities.
• Experience with Google/Microsoft Suite, Slack/Teams, following approved budget and defined processes, and task management.
• Great communication skills and ability to work independently.
• Ability to manage multiple tasks in a fast-paced environment and handle interruptions with a positive, professional attitude.
• Experience working with third-party vendors.
• Knowledge of HVAC, electrical, plumbing, and building systems.

Snowflake is growing fast, and we’re scaling our team to help enable and accelerate our growth. We are looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Snowflake.

How do you want to make your impact?

The following represents the expected range of compensation for this role:

• The estimated base salary range for this role is $59,000 - $77,700.
• Additionally, this role is eligible to participate in Snowflake’s bonus and equity plan.

The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; at least 12 paid holidays; paid time off; parental leave; employee assistance program; and other company benefits.