Executive Assistant, Observe, Product & Engineering

Snowflake; Menlo Park (CA); On-site; USD 111,000 - 159,800; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid holidays

Paid time off

Parental leave

Job summary

Snowflake is seeking an Executive Assistant who will sit at the center of the Observe leadership team’s operations. You will manage calendars, travel, expenses, and events, while coordinating with customers, partners and vendors to keep initiatives moving forward.

You will work with a team of Administrative professionals, supporting day-to-day operations, improving processes, and ensuring high standards of confidentiality and reliability in a fast-paced environment.

Qualifications

• Bachelor’s degree and 7+ years of direct executive support, project management, and event planning experience.
• Preferred experience supporting Product or Engineering leadership.
• Excellent time management and prioritization across multiple stakeholders.
• Strong communication and relationship-building skills.
• Ability to implement systems or processes that improve efficiency.

Responsibilities

• Manage and maintain complex calendars for Observe Leadership.
• Book complex travel and manage expenses.
• Organize team mailing lists, folders, drives, and events.
• Coordinate meetings and external engagements with customers and partners.
• Lead small projects within the administrative team.
• Support day-to-day operations and drive process improvements.

Skills

Executive support

Project management

Event planning

Stakeholder management

Communication skills

Process improvement

Detail-oriented

Cross-functional collaboration

Education

Bachelor's degree

Job description

At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don’t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done.

Snowflake is looking for someone with adaptability and aptitude to join our team and elevate the business through proactive and holistic support for the Observe leadership team.

As an Executive Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities:

• Perform an extensive array of core administrative tasks:
  • Effectively manage and maintain complex calendars for Observe Leadership.
  • Book complex travel and manage team and executive level expenses.
  • Create, organize and maintain team mailing lists, folders, drives.
  • Organize, plan and execute team events.
  • Respond to questions and requests for information by employees and guests, connecting people with the right resources.
  • Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Observe team.
• Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
• Lead and manage small projects within the administrative team.
• Other duties as assigned.

Skills & Experience:

• Bachelor’s degree and 7+ years of relevant work experience -- direct executive support, project management, and event planning experience.
• Preferred experience supporting Product or Engineering leadership.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Embrace and spread the Snowflake culture which revolves around our values
• Generally tech savvy
• Experience working with all levels of management, employees, vendors, and customers.

We’re looking for people who share our passion for ground-breaking technology and want to create a lasting future for you and Snowflake.

Every Snowflake employee is expected to follow the company’s confidentiality and security standards for handling sensitive data. Snowflake employees must abide by the company’s data security plan as an essential part of their duties. It is every employee's duty to keep customer information secure and confidential.

Snowflake is growing fast, and we’re scaling our team to help enable and accelerate our growth. We are looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Snowflake.

How do you want to make your impact?

The following represents the expected range of compensation for this role:

• The estimated base salary range for this role is $111,000 - $159,800.
• Additionally, this role is eligible to participate in Snowflake’s bonus and equity plan.

The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; at least 12 paid holidays; paid time off; parental leave; employee assistance program; and other company benefits.

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