Workplace Associate

JLL; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is hiring a Workplace Associate in Austin, TX to deliver first-class workplace management and reception duties. You will monitor facility conditions, coordinate work orders, handle visitor registration, and support project teams with administrative tasks, ensuring a hospitable environment for employees and guests.

We seek candidates with strong customer service, Excel proficiency, and experience with CMMS systems. This full-time role offers on-site work and a comprehensive benefits package.

Qualifications

• Associate degree or 2+ years in Facility/Property Administration.
• Strong customer service and professionalism in stressful situations.
• Experience with CMMS/Automated Work Order systems (Corrigo).
• Proficient in MS Excel and reporting.
• Strong written and verbal communication, organized and collaborative.
• Ability to multitask and work independently.

Responsibilities

• Create a comfortable, welcoming environment for employees and guests, serving as the first point of contact at Reception.
• Monitor office and facility conditions continuously, coordinating maintenance activities and managing internal and building work order systems.
• Provide authentic, caring, and timely services by anticipating client needs and directing teammates and guests to appropriate points of contact.
• Deliver personable and efficient visitor registration services while ensuring regulatory compliance in visitor access systems.
• Maintain cleanliness of kitchen and break areas, monitor and stock supplies, and ensure proper functioning of beverage machines.
• Organize receipt and delivery of mail and courier services, manage mail distribution, and process outgoing packages.
• Handle internal and external communications, assist with meeting and conference room reservations, and provide facility-specific assistance to the project management team.

Skills

Superior customer service

Microsoft Excel proficiency

Communication skills

Multitask & independent

Professionalism under pressure

Education

Associate's degree in facilities management, building management, business, or related field

Tools

Corrigo CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Associate - JLL

What this job involves:

The Workplace Associate provides comprehensive workplace management services to create a best-in-class experience while supporting routine facility operations. As the first point of contact at Reception, this pivotal role delivers authentic service experiences that strengthen the bond between JLL, our clients, and their guests. You'll be responsible for continuous monitoring of facility conditions, procurement management, work order coordination, and welcoming employees with genuine hospitality. This role maintains smooth operations through exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards.

What your day-to-day will look like:

• Create a comfortable, welcoming, and hospitable environment for employees and guests while serving as the first point of contact at Reception
• Monitor office and facility conditions continuously, coordinating maintenance activities and managing internal and building work order systems
• Provide authentic, caring, and timely services by anticipating client needs and directing teammates and guests to appropriate points of contact
• Deliver personable and efficient visitor registration services while ensuring regulatory compliance in visitor access systems
• Maintain cleanliness of kitchen and break areas, monitor and stock supplies, and ensure proper functioning of beverage machines
• Organize receipt and delivery of mail and courier services, manage mail distribution, and process outgoing packages
• Handle internal and external communications, assist with meeting and conference room reservations, and provide facility-specific assistance to the project management team

Required Qualifications:

• Associate's degree in facilities management, building management, business, or related field; OR 2+ years of experience in Facility or Property Administration
• Superior customer service skills with the ability to maintain professionalism in stressful situations
• Experience with Corrigo or other CMMS/Automated Work Order systems
• Proficiency in Microsoft Office applications with advanced proficiency in Excel for customizing administrative reports
• Strong written and verbal communication skills
• Excellent organizational abilities and collaborative approach
• Ability to multitask and work independently

Preferred Qualifications:

• Effective planning and time management skills in a fast-paced environment
• Experience supporting budgetary requests, analysis, and reporting
• Knowledge of HSSE guidelines and compliance requirements
• Familiarity with badge access administration and security protocols
• Experience providing direction to vendors and service providers

Location:

Austin, TX

Work Shift:

1st shift, 8:00 AM - 5:00 PM, Monday to Friday

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Austin, TX, SAN ANTONIO, TX

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.