Workload Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

Competitive health benefits

Flexible spending account options

Robust free training access

Tuition assistance

Employee discount program

Job summary

The University of Texas at Austin is hiring a Workload Coordinator in the Facilities Services department. This role focuses on gathering building information and analyzing data for custodial staff workload assignments.

Requirements include a high school diploma or GED, experience in data collection, and strong skills in Microsoft Excel. Benefits include competitive health benefits, generous vacation time, and tuition assistance.

Qualifications

• Proven experience in data collection and analysis.
• Experience with project management and meeting milestones.
• Strong mathematical skills and attention to detail.

Responsibilities

• Gather building information and analyze data for custodial workload assignments.
• Utilize project management tools to manage workload.
• Prepare management reports and maintain records.

Skills

Data collection and analysis

Project management

Strong mathematical skills

Microsoft Excel proficiency

Communication skills

Attention to detail

Education

High school graduation or GED

Bachelor's degree

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Database tools

Operating System 1 (OS1)

Job description

Job Posting Title: Workload Coordinator

Hiring Department: Facilities Services

Location: AUSTIN, TX

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Salary: $45,000+ depending on qualifications

Purpose

Responsible for gathering building information, analyzing data, and utilizing industry standards for the development of custodial staff workload assignments. Implement and maintain a standardized process management system for a large work unit to ensure work assignments are data driven and equitable.

Responsibilities

• Utilize standardized project management tools, building profile documentation, workloading templates, spreadsheets, and job assignment cards to develop and manage workloading for Custodial Services staff.
• Determine cleanable square footage and gather pertinent facility information such as fixture counts, space usage, architectural finishes, traffic load, etc.
• Maintain records for space and workloading information and abide by consistent standards to improve processes across the organization.
• Develop statistical information through the collection of data and use that information to develop and maintain standardized workloading methodology.
• Produce employee assignment job cards based on results of workloading. Update the periodic employee rotation, which occurs every two months or when an employee is hired or transferred.
• Prepare management reports, spreadsheets, correspondence, and presentation materials.
• Assist in implementation of revised work assignments and in training staff. Facilitate communication with custodial staff and building clients to gather and disseminate information.
• Conduct annual Custodial Equipment Inventory. Maintain inventory of Custodial Services equipment and update inventory as equipment is moved, received, or taken out of service.

Required Qualifications

• High school graduation or GED.
• Experience in data collection and information analysis.
• Experience with project management and meeting milestones and deadlines.
• Strong mathematical skills.
• Accuracy, consistency, and attention to detail.
• Ability to work collaboratively with others to achieve goals.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, database tools, and editing PDF documents.
• Demonstrated analytical, communication, and customer service skills.
• Ability to read and understand basic building plans.
• Must maintain a Texas Driver’s License and acceptable driving record.

Preferred Qualifications

• Bachelor's degree.
• More than four years of the above experience.
• Demonstrated ability and experience in effective communication and collaboration with upper management, clients, project team members, and workers.
• Expert level in Microsoft Excel.
• Experience in making and delivering presentations.
• Familiar with Operating System 1 (OS1) cleaning system.
• Familiar with basic inventory control procedures, including spreadsheet management and equipment marking.

Driving Requirement

Requires a class "C" operator's driver's license and a current three‑year driving record. If not a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a resident.

Working Conditions

• Environmental Demands:
  • May work around standard office conditions.
  • May work around chemicals.
• Physical Tasks:
  • Use of manual dexterity.
  • Climbing of stairs.
  • Repetitive use of a keyboard at a workstation.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%).
• Voluntary Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation (8 hours/month), paid holidays (10+ per year), sick time (8 hours/month), and longevity pay.
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds.
• Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance.
• Expansive employee discount program including athletic tickets.
• Free access to UT Austin's libraries and museums with staff ID card.
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.