Workday Records Coordinator (Human Resource Assistant)

Oregon Department of Human Services; Salem (OR); Hybrid; USD 47,000 - 63,000; Full time

Benefits offered by this job

Employee Resource Groups

Cost of Living Adjustments

Annual salary increases

Benefits package

Public Service Loan Forgiveness

Job summary

Oregon Department of Human Services in Salem, OR is seeking a Workday Records Coordinator (HR Assistant) to support HR operations and ensure accurate personnel records. The role involves performing confidential tasks, processing personnel action requests, and pulling Workday reports for review by the Senior Workforce Strategy Manager.

You'll collaborate with the Workforce Strategy Data Analyst to develop search criteria and reports, contributing to data-driven improvements while working in a

Qualifications

• Two years HR clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; OR
• Three years progressively responsible administrative, clerical or record-keeping support experience
• College-level course work may substitute for the general experience requirement based on 45-quarter units per year.
• The State Certified Human Resources Professional (SCHRP) certification substitutes for six months of HR professional-level experience.

Responsibilities

• The Workday Records Coordinator supports the operation of Human Resources for the Oregon Department of Human Services
• This position is responsible to ensure accurate records by performing a variety of technical, confidential duties, record keeping, research, and problem solving.
• This includes ensuring personnel action requests are complete and assigned to the appropriate analyst based on workload and priority.
• The Workday Records Coordinator regularly pulls reports in Workday and disseminates for review by the Senior Workforce Strategy Manager.
• This position collaborates with Workforce Strategy Data Analyst to develop search criteria and reports for Workday Team Lead to help highlight areas of improvement.

Skills

Detail oriented

Customer service

Critical thinking

Communication

Education

Two years HR clerical experience

Tools

SCHRP certification

Job description

Initial Posting Date

10/23/2026

Application Deadline

11/08/2026

Agency

Department of Human Services

Salary Range

$4,216 - $5,643

Position Type

Employee

Position Title

Workday Records Coordinator (Human Resource Assistant)

Job Description

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Do you want to provide Workday administrative support to ODHS employees, and grow to your potential in a positive work environment with a diverse and inclusive unit? Then this might be the perfect position for you!

The Office of Human Resources (OHR) serves as a strategic partner to the ODHS Director, its customers, providing proactive, comprehensive human resources services, in alignment with agency and program mission and goals. OHR works closely with internal customers on workforce strategies that support agency and program strategies, organizational advancement and a healthy workplace culture of ongoing development and feedback, to help ensure ODHS has the right people with the right skills, training, and support to do their work, now and in the future.

Summary Of Duties

The Workday Records Coordinator supports the operation of Human Resources for the Oregon Department of Human Services

This position is responsible to ensure accurate records by performing a variety of technical, confidential duties, record keeping, research, and problem solving.

This includes ensuring personnel action requests are complete and assigned to the appropriate analyst based on workload and priority.

The Workday Records Coordinator regularly pulls reports in Workday and disseminates for review by the Senior Workforce Strategy Manager.

This position collaborates with Workforce Strategy Data Analyst to develop search criteria and reports for Workday Team Lead to help highlight areas of improvement.

Minimum Qualifications

Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; OR

Three years progressively responsible administrative, clerical or record-keeping support experience

College-level course work may substitute for the general experience requirement based on 45-quarter units per year.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

Essential Attributes

• Detailed oriented and highly organized
• Strong Customer service and communication skills
• Critical thinking and strong problem solving ability
• Commitment to Diversity, Equity and Inclusion.

Working Conditions

• Position requires the incumbent to work a professional work week, (typically Monday – Friday) where the hours of work may fluctuate on a daily and weekly basis.
• Requires working with multiple projects, priorities, and dealing with demanding issues,
• Managing confidential information,
• Working with conflicting and/or short timelines, and some travel. Is subject to fluctuating workloads,
• Priorities in dealing with sensitive and/or political issues.
• Occasional overnight travel may be required. This position will be eligible for remote work.
• Hybrid opportunity

Background Checks And Requirements

• A valid driver’s license and acceptable driving record are required for this position.
• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ And Oregon National Guard Preference

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by a union.
• This recruitment may be used to fill future vacancies in the same classification.