Workday Records Coordinator (Human Resource Assistant)

State of Oregon; Salem (MA); Hybrid; USD 47,000 - 63,000; Full time

Benefits offered by this job

Cost of Living Adjustments

Annual salary increases

Amazing benefits package

Public Service Loan ForgivenessProgram

Job summary

The Oregon Department of Human Services seeks a detail-oriented Workday Records Coordinator to support HR operations. This role ensures accurate personnel records, processes personnel actions, and prepares Workday reports in coordination with the Workforce Strategy team.

Remote-friendly and hybrid work options are available; ODHS emphasizes diversity and inclusion, ongoing training, and competitive benefits as part of a stable, public-sector work environment.

Qualifications

• Two years of HR clerical-support experience directly assisting HR professionals in administrative functions.
• Or three years progressively responsible administrative, clerical or record-keeping experience.
• SCHRP certification can substitute for six months of HR professional-level experience.

Responsibilities

• Ensure accurate records by performing technical, confidential duties, record keeping, research and problem solving.
• Ensure personnel action requests are complete and assigned to the appropriate analyst by workload and priority.
• Regularly pull reports in Workday and disseminate for review by the Senior Workforce Strategy Manager.
• Collaborate with Workforce Strategy Data Analyst to develop search criteria and reports for the Workday Team Lead.

Skills

HR clerical support

Data entry

Customer service

Attention to detail

Diversity, Equity & Inclusion

Education

SCHRP certification substitutes for experience

Job description

Initial Posting Date: 10/23/2026 Application Deadline: 11/08/2026 Agency: Department of Human Services Salary Range: $4,216 - $5,643 Position Type: Employee Position Title: Workday Records Coordinator (Human Resource Assistant)

Job Description: The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Do you want to provide Workday administrative support to ODHS employees, and grow to your potential in a positive work environment with a diverse and inclusive unit? Then this might be the perfect position for you!

The Office of Human Resources (OHR) serves as a strategic partner to the ODHS Director, its customers, providing proactive, comprehensive human resources services, in alignment with agency and program mission and goals. OHR works closely with internal customers on workforce strategies that support agency and program strategies, organizational advancement and a healthy workplace culture of ongoing development and feedback, to help ensure ODHS has the right people with the right skills, training, and support to do their work, now and in the future.

Summary of Duties The Workday Records Coordinator supports the operation of Human Resources for the Oregon Department of Human Services This position is responsible to ensure accurate records by performing a variety of technical, confidential duties, record keeping, research, and problem solving. This includes ensuring personnel action requests are complete and assigned to the appropriate analyst based on workload and priority. The Workday Records Coordinator regularly pulls reports in Workday and disseminates for review by the Senior Workforce Strategy Manager. This position collaborates with Workforce Strategy Data Analyst to develop search criteria and reports for Workday Team Lead to help highlight areas of improvement.

• Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; OR Three years progressively responsible administrative, clerical or record-keeping support experience College-level course work may substitute for the general experience requirement based on 45-quarter units per year.
• The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

• Detailed oriented and highly organized
• Strong Customer service and communication skills
• Critical thinking and strong problem solving ability
• Commitment to Diversity, Equity and Inclusion

Working Conditions Position requires the incumbent to work a professional work week, (typically Monday - Friday) where the hours of work may fluctuate on a daily and weekly basis. Requires working with multiple projects, priorities, and dealing with demanding issues, Managing confidential information, Working with conflicting and/or short timelines, and some travel. Is subject to fluctuating workloads, Priorities in dealing with sensitive and/or political issues. Occasional overnight travel may be required. This position will be eligible for remote work. Hybrid opportunity

Background Checks and Requirements A valid driver's license and acceptable driving record are required for this position. If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference Veterans' and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information This is a permanent, full-time position and is represented by a union. This recruitment may be used to fill future vacancies in the same classification.

Contact Information We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions. The recruiter for this position is Amy Acree. If you contact the recruiter, please include the job requisition number. Email: [e-mail]

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you're looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between.

Oregon "flies with her own wings."