Workday HCM Admin

Systems Accountants; Nashville (TN); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Systems Accountants in Nashville, TN is seeking an experienced Workday HCM Administrator to join our HR Technology team. The role owns day-to-day health, configuration, and continuous improvement of our Workday HCM environment, partnering with HR, Payroll, and business stakeholders to deliver a best-in-class employee and manager experience.

You'll manage Core HR, Recruiting, Onboarding, Compensation, Benefits, Talent & Performance, and Learning, plus security, time tracking, absence, payroll,

Qualifications

• 4–7 years of hands-on Workday HCM configuration experience.
• Configuration experience across Core HR, Recruiting, Compensation, Benefits, Talent & Performance, and Learning.
• Deep understanding of Workday business process framework, condition rules, and security administration.
• Experience building Advanced and Composite Workday reports and calculated fields.
• Solid understanding of HR and Payroll processes, compliance requirements, and the employee lifecycle.
• Strong analytical skills with meticulous attention to detail.
• Excellent communication skills, able to work directly with HR, Payroll, and business stakeholders effectively.
• Ability to manage multiple priorities and deliver in a fast-paced environment.

Responsibilities

• Own configuration and ongoing maintenance across the full Workday HCM suite including Core HR, Recruiting, Onboarding, Compensation, Benefits, Talent & Performance, and Learning.
• Manage business process frameworks, condition rules, approval workflows, notifications, and validations across all HCM modules.
• Administer and maintain Workday security – role-based and user-based security groups, domain security policies, and business process security.
• Support bi-annual Workday release cycles – assess feature impact, coordinate regression testing, and deploy updates with minimal disruption.
• Troubleshoot and resolve complex system issues across HR, Payroll, and business teams, serving as the primary escalation point for HCM-related support.
• Configure and maintain Time Tracking, Absence, and Time Off (PATT) modules, including integration considerations.
• Design, build, and maintain Workday reports including Standard, Advanced, Matrix, and Composite report types across HCM and PATT.
• Partner with Payroll and HR Operations to ensure configurations are accurate and compliant.
• Support integrations between Workday and third-party systems; manage data uploads and governance.

Skills

Workday HCM configuration

Workday security administration

Workday reporting

HRIS integrations

Education

Bachelor's degree in HR/IS/BA

Job description

Workday HCM Administrator

Location: Nashville, TN (Hybrid) Type: Full-Time, Permanent Department: Human Resources / HR Technology Experience: 4–7 Years

About the Role

We are looking for an experienced Workday HCM Administrator to join our HR Technology team in Nashville.

This role owns the day-to-day health, configuration, and continuous improvement of our Workday HCM environment, partnering closely with HR, Payroll, and business stakeholders to deliver a best-in-class employee and manager experience.

What You'll Do

Core HCM Configuration & Administration

• Own configuration and ongoing maintenance across the full Workday HCM suite including Core HR, Recruiting, Onboarding, Compensation, Benefits, Talent & Performance, and Learning
• Manage business process frameworks, condition rules, approval workflows, notifications, and validations across all HCM modules
• Administer and maintain Workday security – role-based and user-based security groups, domain security policies, and business process security
• Support bi-annual Workday release cycles – assess feature impact, coordinate regression testing, and deploy updates with minimal disruption
• Troubleshoot and resolve complex system issues across HR, Payroll, and business teams, serving as the primary escalation point for HCM-related support

Payroll, Absence, Time Tracking & Time Off (PATT)

• Configure and maintain Workday Payroll – pay groups, pay periods, earnings and deductions, tax elections, payroll processing, and off-cycle runs
• Own Absence Management configuration – leave types, accrual plans, leave of absence policies, and eligibility rules
• Configure and maintain Time Tracking – time entry methods, time entry templates, worktags, approvals, and integrations with Payroll
• Manage Time Off configuration – time off plans, accrual calculations, carryover rules, and balance reporting
• Partner with Payroll and HR Operations to ensure PATT configurations are accurate, compliant, and aligned with company policy and regulatory requirements
• Troubleshoot PATT-related issues and ensure data flows correctly between Time Tracking, Absence, and Payroll

Reporting & Analytics

• Design, build, and maintain Workday reports including Standard, Advanced, Matrix, and Composite report types across HCM and PATT modules
• Develop calculated fields, dashboards, and Worklets to support HR, Payroll, and leadership visibility into workforce and payroll metrics
• Support data audits and ensure accuracy and integrity across the Workday HCM environment
• Deliver ad hoc reporting and analysis as needed by HR and business stakeholders

Integrations & Data Management

• Support integrations between Workday and third-party systems including benefits carriers, payroll tax vendors, time and attendance platforms, and HRIS tools
• Manage EIB and iLoad data uploads for employee data, compensation changes, and historical conversions
• Ensure data governance standards are maintained across the Workday HCM data model

Stakeholder Partnership & Continuous Improvement

• Serve as the primary Workday HCM resource for HR, Payroll, Benefits, Talent Acquisition, and business stakeholders
• Gather and document business requirements, translating them into effective Workday configuration solutions
• Deliver end-user training, job aids, and system documentation to support adoption and self-service capabilities
• Proactively identify opportunities to improve system efficiency, automate manual processes, and enhance the employee experience
• Partner with IT and third-party vendors on system enhancements and integration projects

What You Bring

Required

• 4–7 years of hands-on Workday HCM configuration experience
• Demonstrated configuration experience across the Workday HCM suite including Core HR, Recruiting, Compensation, Benefits, Talent & Performance, and Learning
• Deep understanding of Workday business process framework, condition rules, and security administration
• Experience building Advanced and Composite Workday reports and calculated fields
• Solid understanding of HR and Payroll processes, compliance requirements, and the employee lifecycle
• Strong analytical skills with meticulous attention to detail
• Excellent communication skills, able to work directly with HR, Payroll, and business stakeholders effectively
• Ability to manage multiple priorities and deliver in a fast-paced environment

Preferred

• Workday HCM Pro certification in one or more modules (HCM, Payroll, Time Tracking, or Absence)
• Experience supporting a Workday HCM implementation or major module deployment

Education

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or a related field preferred

Location & Schedule

• Hybrid — Nashville, TN
• Standard business hours, CST