Workday Coordinator (6-month Contractor)

Bain & Company; Town of Texas, Fort Worth (WI, TX); Hybrid; MXN 279,000 - 424,000; Full time

Job summary

Bain & Company is seeking a Coordinator, Americas HR Operations, for a 6-month contract role focused on HRIS and Workday administration. The position supports offices across the Americas, with a hybrid model requiring in-office presence at least 2 days per week in Mexico City.

You will own HR activities for assigned offices, collaborating with HR, Recruiting, and program management teams while delivering accurate data and timely reporting to stakeholders.

Qualifications

• Associate or Bachelor's degree or equivalent experience.
• 1–3 years in an administrative HR role is preferred.
• Proficient with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Administer HR processes and HRIS activities for assigned offices.
• Perform Workday data entry for contracts, hires, changes, et cetera.
• Ensure data accuracy ahead of payroll and reporting deadlines.
• Partner with HR and Recruiting teams to verify Workday events.
• Audit system data and prepare ad hoc people analytics reports.
• Prepare regular payroll-related and anniversary reports for stakeholders.

Skills

Attention to detail

Excel proficiency

Effective communication

Time management

Confidential information handling

Adaptability

Education

Associate or Bachelor's degree

Tools

Workday

HRIS systems

Outlook

Word

Excel

PowerPoint

Job description

You'll join our Americas HR Operations team, based in Dallas and Mexico City and part of our globally connected HR Operations function. The team supports scalable HR operations for Bain offices across the Americas, with a focus on process standardization and centralization to support Bain's continued growth and maintain our position as a great place to work.

You'll work closely with HR and Program Management teams, Recruiting teams, and employees across the offices you support. Because many of these relationships will be remote, you'll have the opportunity to build strong partnerships across locations while delivering a high level of service.

WHERE YOU'LL FIT WITHIN THE TEAM

As a Coordinator, Americas HR Operations, you'll join us in a 6-month contract role focused on HRIS and Workday administration. You'll own the delivery of specified HR activities and processes for your assigned offices.

This is a varied, deadline-driven role that requires exceptional organization, time management, accuracy, and attention to detail. You'll work independently while collaborating with colleagues across the Americas and will use multiple Bain systems and applications in your day-to-day work. Your responsibilities will primarily focus on HRIS administration and may support areas across HR Operations based on the needs of the offices you support.

You'll quickly develop an understanding of our systems and processes, how they work together, and how your work affects employees and other stakeholders. You'll also have opportunities to identify patterns, develop creative solutions, and implement process improvements that benefit both the team and its customers.

WHAT YOU'LL DO

Your responsibilities will include:

• Administer consulting staff offer letters and provide support for special recruiting programs in a timely and accurate manner
• Perform Workday data entry for business processes including contract management, background checks, new hires, job changes, compensation changes, terminations, EIB uploads, departures, transfers, and bonus payouts
• Ensure HR data is accurate ahead of payroll and headcount reporting deadlines and key employee milestones, including hire and departure dates
• Proactively partner with local HR and Recruiting teams to confirm the accuracy of Workday events, including hires, leaves, transfers, terminations, and probation periods
• Ensure compensation information in Workday is accurate and consistent with local payroll system data for supported offices and populations
• Track leaves in Workday according to the standards of each supported office, including monitoring returns from leave and contractual leave agreements
• Ensure required supporting documentation is available and stored in Workday according to applicable office standards
• Proactively audit system information, including compensation, leaves of absence, transfers, terminations, and probation periods
• Provide data for ad hoc reporting requests supporting people analytics
• Prepare regular reporting for customers and stakeholder groups, including payroll audits and anniversary reports

ABOUT YOU

• You have an Associate or Bachelor's degree, or an equivalent combination of education, training, and experience
• You have 1-3 years of professional experience, preferably in an administrative HR role
• You are proficient in Microsoft Outlook and Word and have strong Excel and PowerPoint skills
• You have experience working in a demanding environment, preferably within professional services or a blue-chip company in an administrative capacity
• You are comfortable working through ambiguity
• You have excellent written and verbal communication skills and can adapt your communication style to different audiences
• You have previous experience using HRIS systems; Workday experience is a plus
• You can appropriately handle highly confidential information
• You can effectively manage your time and balance competing business priorities
• You communicate effectively with colleagues and stakeholders at all levels
• You bring exceptional attention to detail and strong organization, prioritization, and time-management skillsYou are self-motivated, proactive, and comfortable working on your own initiative
• You bring a flexible, collaborative approach to working with a team
• You are diplomatic and understand the importance of confidentiality
• You work efficiently and accurately, including under pressure
• You are enthusiastic, dedicated, hardworking, and committed to meeting deadlines
• You have an interest in the substance and commercial impact of Bain's work
• This role follows a hybrid model, requiring in-office presence at least 2 days per week at our Polanco office in Mexico City.
• Fluency in English required; please submit your resume in English

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world's best places to work. We are currently the top ranked consulting firm on Glassdoor's Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don't happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.