Word Processor III

Chickasaw Nation Industries, Inc.; Oklahoma City (OK); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) immediate vesting

Life insurance

Disability insurance

Professional development assistance

Legal aid

Family planning support

Paid time off

Federal holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking a Word Processor III to provide comprehensive administrative support onsite in the OKC area. You will collaborate with managers and staff to meet needs while following office protocols and AAM processes.

The role requires 3–5 years of experience, GED or high school diploma, and ability to type 45 WPM. Experience with transcription/dictaphone is a plus and FAA clearance is needed for facility access.

Qualifications

• Requires GED or high school diploma and 3–5 years of related experience.
• Ability to type at least 45 WPM.
• FAA clearance (VAP) is required.
• Medical terminology knowledge is a plus.
• Strong memory, recall, and clear communication.
• Experience with transcription tools is preferred.

Responsibilities

• Lead the preparation of multimedia documents, coordinate speaker schedules, and create training materials.
• Schedule video/teleconferencing and prepare briefing materials and distribute recordings/minutes.
• Provide special project support, track progress, take meeting notes, and execute tasks.
• Deliver general administrative support including timekeeping, travel arrangements, and SOP updates.

Skills

FAA clearance

Typing 45 WPM

Medical terminology

Transcription/Dic taphone

Communication accuracy

Attention to detail

Education

High school diploma or GED

3–5 years relevant experience

Tools

Dictaphone equipment

Job description

The Word Processor III provides a comprehensive administrative support to the FAA by collaborating closely with managers and staff to meet their individual needs while adhering to office protocols. The position will leverage extensive knowledge of AAM processes and will have experience in delivering administrative support at MMAC. This full-time position will be onsite in the OKC, OK area.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Essential Requirements

• Must be able to obtain a FAA clearance (VAP) investigation for access to facilities, equipment and property.
• High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.
• Ability to type at leas 45 WPM.
• Medical terminology is a plus.
• Knowledge of Transcription/Dictaphone.
• Ability to recall, retrieve, and communicate detailed information clearly and accurately.

Key Duties And Responsibilities

• Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials.
• Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping.
• Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks.
• Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs).

Education And Experience

High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

CNI Offers a Comprehensive Benefits Package That Includes

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities