Word Processor III

Chickasaw Nation Industries, Inc.; Oklahoma City (OK); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

STD/LTD/AD&D

EAP

PTO

Training and Development

Job summary

Chickasaw Nation Industries, Inc. seeks a Word Processor III to deliver comprehensive administrative support within a federal contracting environment. You will collaborate with managers and staff to meet office needs and uphold office protocols.

The role involves transcribing audio, drafting correspondence, and organizing meetings across subsidiaries, with responsibilities for training material creation and SOP maintenance.

Qualifications

• Must have a high school diploma or GED and 3–5 years of relevant experience.
• Ability to transcribe audio and draft emails, letters, and memos with accuracy.

Responsibilities

• Lead preparation of multimedia documents and coordinate participant enrollment, speaker schedules, and training materials.
• Schedule video/teleconferencing, develop briefing materials, and distribute recordings/minutes.
• Provide special project support, track progress, take meeting notes, and perform tasks as assigned.
• Deliver general administrative support including timekeeping, travel arrangements, and SOP updates.

Skills

Dictation & correspondence

Document preparation

Scheduling video conferencing

Meeting notes

Travel arrangements

SOP updates

Timekeeping

Education

High School Diploma or GED

Job description

Summary

The Word Processor III provides a comprehensive administrative support to the customer by collaborating closely with managers and staff to meet their individual needs while adhering to office protocols.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Essential Requirements

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
• Dictation and correspondence duties involve accurately transcribing audio recordings (meetings, notes, reports) into written documents, editing for grammar/accuracy, and managing communication, such as drafting emails, letters, and memos, preferred.

Key Duties And Responsibilities

• Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials.
• Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping.
• Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks.
• Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs).

Education And Experience

High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*

The estimated pay range for this role is $15 to $18, with the final offer contingent on location, skillset, and experience.

CNI Offers a Comprehensive Benefits Package That Includes

• Medical
• Dental
• Vision
• 401(k)
• STD/LTD/AD&D
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Training and Development Opportunities