Administrative Assistant

Chickasaw Nation Industries; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Chickasaw Nation Industries, Inc. is seeking an Administrative Assistant to provide a broad range of office support, including scheduling, travel coordination, minute taking, and document management in a fast-paced environment.

The role requires handling high-volume calls, maintaining confidentiality, and supporting multiple departments while complying with company policies and federal contracting standards.

Qualifications

• High school diploma or GED with 0–1 year of relevant experience.
• Ability to manage multiple priorities.
• Experience with high-volume calls.
• Medical terminology knowledge preferred.

Responsibilities

• Prepare and distribute reports or communications on a regular schedule.
• Maintain files, databases, and archives of records.
• Screen calls and route inquiries to appropriate parties.
• Schedule meetings, travel, and group activities.
• Take meeting minutes and distribute to relevant parties.
• Organize office events and meetings, including logistics.
• Maintain confidentiality and ensure compliance with policies.

Skills

High-volume calls

Medical terminology

Education

High School Diploma or GED

Job description

SUMMARYThe Administrative Assistant provides a broad range of administrative services. Handles a wide variety of administrative and operations support functions and manages multiple priorities.Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business ( Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation ) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act .ESSENTIAL REQUIREMENTSMust be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property .Experience with high-volume calls.Experience with m edical terminology is preferred.KEY DUTIES AND RESPONSIBILITIESEssential D uties and responsibilities include the following . Other duties may be assigned.Helps prepare and distribute reports or other communications on a regular schedule.Helps maintain files, databases, and archives of relevant records.Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.Schedules and coordinates meetings, travel, and other group activities.Takes meeting minutes and distributes them to relevant parties.Helps o rganize office events and meetings, including logistical arrangements.Maintains confidentiality of sensitive information and ensures compliance with company policies.EDUCATION AND EXPERIENCEHigh school diploma or general education degree (GED) and a minimum of zero to one ( 0-1 ) year of relevant experience and/or training, or equivalent combination of education/experience.PHYSICAL DEMANDS Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.EOE including Disability/VetCNI offers a comprehensive benefits package that includes:MedicalDentalVision401(k)Family Planning/Fertility AssistanceSTD/LTD/Basic Life/AD&DLegal-Aid ProgramEmployee Assistance Program (EAP)Paid Time Off (PTO) – (11) Federal HolidaysTraining and Development OpportunitiesYour application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change. *