Word Processing Assistant-E (5-E7)

State of Michigan; Allegan Township (MI); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Michigan Department of Corrections seeks a Word Processing Assistant to provide word processing services and general office support to professional FOA staff. Duties include operating computer equipment, production typing, entering data into databases, distributing reports, and organizing files.

Educational level is typically completion of high school. New hires will complete NCNET training with additional online training.

Qualifications

• Type at 40 net words per minute.
• Compose routine correspondence and reports.
• Use business software to create letters, memos, charts, graphs, databases and spreadsheets.
• Proofread for accuracy, completeness, grammar and format.
• Collect, alphabetize, code, rank, file and batch documents.
• Perform basic mathematical calculations.
• Select and compile data for correspondence and reports.
• New hires undergo NCNET training and online modules.

Responsibilities

• Provide word processing services and general office support to FOA staff.
• Operate computer equipment and perform production typing.
• Enter data into computerized databases and retrieve information.
• Distribute reports and organize files.
• Maintain effective office procedures in the absence of professional staff.

Skills

Typing 40 wpm

Routine correspondence

Business software

Proofreading

Data entry

File organization

Mathematical calculations

Data collection

Education

High school diploma or equivalent

Tools

Word processing software

Databases

Spreadsheets

Presentations

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position has the possibility of being a hybrid up to 50%. There is an expectation that minimum of the first 2 weeks will be worked in-office, to assist in learning the position.

The primary function of this position is to provide word processing services and general office support to professional FOA staff. This involves operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. Maintain effective office procedures as it pertains to the clients and public in the absence of professional staff.

View the job specification at: http://www.michigan.gov/documents/WordProcessingAssistant_12989_7.pdf

View position description here

Education

Educational level typically acquired through completion of high school.

Experience

Word Processing Assistant 5

No specific type or amount is required.

Word Processing Assistant 6

One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Word Processing Assistant E7

Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

JOB QUALIFICATIONS

• Ability to type at a rate of 40 net words per minute.
• Ability to compose routine correspondence and compile reports.
• Ability to use business software to create media such as letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
• Ability to proofread for accuracy, completeness, grammar, and format.
• Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
• Ability to perform mathematical calculations.
• Ability to select and compile data for correspondence and reports.
• New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two yearswill complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form)

Certain positions may require a criminal history background check.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.