Secretary-E (7-E8)

State of Michigan; Cassopolis (MI); Hybrid; USD 40,000 - 52,000; Full time

Job summary

The Michigan Department of Corrections seeks a Secretary at the FOA-Outstate parole/probation office to support administrative operations and maintain legal orders. This role coordinates court communications, updates orders in OMNI and COMS, and prepares reports and warrants using multiple software systems; acts as LEIN Terminal Agency Coordinator.

Hybrid work is possible for up to 50% of the pay period; training occurs in-office to learn procedures.

Qualifications

• High school diploma typically required.
• Two years of office experience at 6-level equivalent.
• Three years of office experience for higher-level roles.
• Typing and dictation equipment skills.
• Must provide official transcripts.

Responsibilities

• Coordinate and maintain legal orders and activities.
• Serve as liaison between court, county and MDOC for investigative scheduling.
• Edit and create reports and warrants using various software.
• LEIN Terminal Agency Coordinator.

Skills

Typing

Under pressure

Administrative support

Education

High school diploma

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-level Veteran Friendly Employer here.

*This position has the ability to be a hybrid position for up to 50% of the pay period. The selected candidate is expected to train in office to assist in learning the position. The length of time will vary based on department training needs.

This position coordinates office activities and performs administrative support services for an MDOC FOA-Outstate parole/probation office. A substantial part of the function/purpose of the position is to coordinate and maintain legal orders and activities. This position serves as a contact between the court, county, and MDOC for setting up presentence investigations and updating legal orders in OMNI and COMS based on Judges' sentencings. This position edits and creates reports, warrants, etc., utilizing various software; and serves as the Law Enforcement Information Network (LEIN) Terminal Agency Coordinator.

Education

Educational level typically acquired through completion of high school.

Experience

Secretary 7

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8

Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

• Knowledge and ability to type and use mechanical dictating equipment.
• Ability to work under stressful conditions.

Un-official or web-based transcripts will not be accepted.

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.