Winemaking Admin & Sample Coordination Specialist

Oneillwine; Parlier, Northern (CA, KY); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Match

Paid Time Off

Holidays

Job summary

O’Neill Vintners & Distillers is seeking a Winemaking Administrative Assistant to support sampling, data entry in winemaking systems, and internal tastings at our Parlier facility. The role requires attention to detail, the ability to manage multiple priorities, and proficiency with MS Office and the ERP system.

Collaboration with winemakers and multiple departments is essential to keep shipments and documentation moving on schedule.

Qualifications

• Experience in beverage or food processing preferred.
• Interest in winemaking, fermentation science, or food processing.
• Able to work independently with clear communication.
• Strong clerical and MS Office skills.
• Able to work up to six days a week on variable shifts.
• Able to measure volumes with graduated cylinders or similar tools.

Responsibilities

• Blend and prepare wine samples for shipping.
• Set up shipping online via FedEx, UPS, and other providers.
• Collate and manage documentation for sample shipping.
• Track shipments and alert delays or issues.
• Use MS Office and ERP to pull wine compositions.
• Collaborate with Winery Operations and Compliance on samples.
• Enter data into winemaking tracking systems accurately.
• Prepare winemaking tastings and labeling sheets.
• Digitize and manage winemaking documentation.
• Prioritize workflow with winemakers and adjust as needed.
• Follow plant and lab safety policies.

Skills

Beverage industry experience

Winemaking interest

Independent worker

Clerical skills

MS Office

Six-day workweek

Volume measurement tools

Tools

MS Office

ERP system

Job description

O’Neill Vintners & Distillers is seeking a Winemaking Administrative Assistant to support sampling, data entry in winemaking systems, and internal tastings at our Parlier facility. The role requires attention to detail, the ability to manage multiple priorities, and proficiency with MS Office and the ERP system.

Collaboration with winemakers and multiple departments is essential to keep shipments and documentation moving on schedule.