Wine Logistics Coordinator

LangeTwins Family Winery and Vineyards; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

LangeTwins Family Winery and Vineyards in California is seeking a Wine Logistics Coordinator to manage winemaking records, inventory control, and shipments. You will coordinate inbound/outbound movements, ensure regulatory compliance, and support cross-functional teams across production, bottling, and laboratory departments.

Ideal candidates hold a relevant degree, have winery logistics experience, and are proficient with tracking software and Excel.

Qualifications

• Bachelor’s degree or coursework in Enology, Viticulture, Supply Chain, Logistics, Business Administration, or a related field is preferred.
• Minimum of two (2) years of experience in winery production, logistics, inventory control, or related operations.

Responsibilities

• Enter and verify winemaking work orders in the winery tracking system.
• Record weigh tags, bills of lading, wine composition information, and bulk wine contracts in the winery tracking system.
• Maintain winery tracking system codes for ingredients, varieties, tax classes, and grape contracts.
• Assist in documenting procedures and work instructions for winery tracking software.
• Serve as the primary contact for winemaking records and communications with custom crush clients.
• Prepare month-end bulk wine summaries and reconcile inventory.
• Weigh inbound/outbound trucks and coordinate movements with internal departments and partners.
• Prepare and maintain domestic and export shipping documentation.

Skills

Excel

Inventory management

Documentation

Attention to detail

Bilingual English/Spanish

Education

Bachelor’s degree or coursework in Enology/Viticulture/Supply Chain

Tools

Winery tracking software

Microsoft Excel

Job description

Company Description

LangeTwins Family Winery and Vineyards is a family-owned, farm-focused winery located in the Lodi and Clarksburg appellations of California. The winery is dedicated to responsible land stewardship and sustainable winegrowing practices that protect and preserve estate vineyard blocks for future generations. Team members contribute to a legacy of quality wines rooted in long-term care for the land and community. LangeTwins values forward-thinking approaches and seeks individuals who are interested in combining operational excellence with environmental responsibility. For more information, visit www.langetwins.com.

Role Description

The Wine Logistics Coordinator supports winery production through accurate winemaking records, inventory management, regulatory compliance, and coordination of bulk wine, juice, and grape movements. This role plans inbound and outbound logistics around production schedules, tank and cooperage availability, staffing capacity, and product readiness. Working with Winemaking, Cellar, Bottling, Laboratory, Operations, Compliance, custom crush clients, and external partners, the Wine Logistics Coordinator helps ensure reliable documentation, timely product movement, and adherence to established procedures.

Winemaking Records and Systems Administration

• Enter and verify winemaking work orders in the winery tracking system for accuracy and completeness.
• Record weigh tags, bills of lading, wine composition information, and bulk wine contracts in the winery tracking system.
• Scan, file, and maintain completed work orders and related records for accurate, timely retrieval.
• Create and maintain winery tracking system codes for ingredients, varieties, tax classes, and grape contracts.
• Assist in documenting procedures and work instructions for winery tracking software.
• Serve as the primary contact for winemaking records and related communications with custom crush clients.
• Provide administrative and recordkeeping support to the Compliance, Winemaking, Operations, Cellar, Bottling, and Laboratory teams.

Inventory Control and Reconciliation

• Prepare month-end bulk wine summaries and complete bulk wine inventory reconciliations.
• Conduct monthly tank board reviews and bulk wine inventory audits, verifying physical tank information against system records by vintage, variety, lot, and tax class.
• Prepare and maintain required export documentation for wines shipped internationally.
• Support FDA traceability and recall requirements by entering winemaking inputs and processing lot numbers into the applicable tracking system.
• Maintain the cellar tank inventory database to accurately reflect current on-site inventory.
• Investigate and reconcile differences between physical inventory, winery tracking data, and production records.
• Maintain accurate inventory transactions in winery tracking software to support TTB Form 5120.17 reporting (formerly referred to as 702 reporting).
• Record winemaking ingredients in the Winemaking inventory tracking system and maintain accurate counts of dry goods and ingredients.

Scale House and Wine Logistics

• Oversee daily Scale House operations under the general direction of the Winemaker.
• Weigh inbound and outbound trucks and tankers transporting grapes, wine, and juice, and verify that associated documentation is complete and accurate.
• Coordinate inbound and outbound wine, juice, and grape movements with internal departments, custom crush clients, carriers, and other external partners.
• Schedule product movements based on production needs, tank and cooperage availability, staffing capacity, and product readiness.
• Communicate shipment and movement schedules, changes, and requirements that affect internal and external parties.
• Coordinate with freight forwarders on product-readiness forecasts, container reservations, vessel bookings, and shipment schedules.

Shipping and Bottling Documentation

• Prepare and maintain required documentation for domestic and export wine shipments.
• Verify that required regulatory and shipping documents are received and complete before inbound and outbound wine movements.
• Conduct weekly and monthly audits of shipping and receiving bills of lading, verifying gallons, lot identification, tonnage, and related shipment details.
• Verify bottling reports, including bottled gallon totals, and work with the Bottling and Quality Control Laboratory teams to investigate and resolve discrepancies.

Regulatory Compliance

• Support winery compliance processes under the Bioterrorism Act, including invoice processing, goods coding, system entry, and usage tracking.
• Enter winemaking inputs and processing lot numbers into the applicable tracking system to support FDA traceability and recall requirements.
• Communicate recordkeeping and compliance procedure updates to Winemaking, Operations, Cellar, Bottling, and Laboratory personnel.

Cross-Functional Support

• Work across departments to address issues that affect inventory accuracy, production records, product movements, and shipment readiness.
• Identify and communicate potential scheduling conflicts, documentation gaps, inventory variances, and product-readiness concerns before they disrupt operations.
• Support improvements to logistics, recordkeeping, inventory control, traceability, and production coordination processes.
• Perform other duties and special projects as assigned by management.

Qualifications

• Bachelor’s degree or college-level coursework in Enology, Viticulture, Supply Chain, Logistics, Business Administration, or a related field is preferred.
• Minimum of two (2) years of experience in winery production, logistics, inventory control, or related operations, with an understanding of winery production processes.
• Working knowledge of winery regulatory compliance, traceability, inventory, shipping, and recordkeeping requirements.
• Experience with winery tracking or production-management software is preferred.
• Proficiency in Microsoft Office applications, including advanced skills in Microsoft Excel and Word.
• Strong mathematical and analytical skills to reconcile inventory, production, and shipment data.
• Ability to prepare and review bills of lading, weigh tags, inventory reports, work orders, and domestic and export shipping documents.
• Strong organization, problem-solving, and records-management skills, with excellent attention to detail.
• Effective written and verbal communication skills and the ability to coordinate with internal teams and external partners.
• Bilingual proficiency in English and Spanish is preferred.
• Ability to prioritize multiple responsibilities and adapt to changing production and logistics needs.
• Ability to work independently and collaboratively in a fast-paced production environment.
• Demonstrated reliability, accountability, and commitment to respectful teamwork and collaboration.
• Willingness to work flexible hours, including early mornings, evenings, weekends, and overtime, particularly during the August through December harvest season.