Wildfire Administrative Assistant

Fond Du Lac Reservation; Cloquet (MN); On-site; USD 24,000 - 27,000; Full time

Job summary

Fond du Lac Reservation is seeking an onsite Administrative Support role in the Resource Management team to assist the Wildfire Supervisor. Responsibilities include filing, invoicing, budget tracking, and maintaining documentation across forms and reports.

The position requires a US driver’s license, a high school diploma, and strong office skills with experience in purchasing, data entry, and MS Outlook. Availability for travel and shifts may be required.

Qualifications

• Valid Driver’s License issued in the US is required.
• High School Diploma or equivalent is required.
• Office experience, telephone experience, and knowledge of office machines are required.
• Experience in purchasing, paying invoices, and maintaining inventory is required.
• Knowledge of computer applications to include word processing, databases and/or data entry, Spreadsheets and Microsoft Outlook is required.
• Experience utilizing and maintaining file organization systems is required.
• Meeting NWCG FFT2 qualifications is desired.
• Travel is required.
• Ability to communicate effectively orally and in writing is required.
• Ability to work independently and establish priorities is required.
• Attention to detail and accuracy is required.

Responsibilities

• Files accomplishment reports for fuels and prevention projects.
• Files and organizes receipts for wildfires, both local and off-unit.
• Assists Wildfire supervisor with ensuring invoices for fire suppression are sent in a timely, professional manner.
• Assists Wildfire Supervisor with handling IQCS and CHS statuses of wildfire staff.
• Produces copies of files such as receipts, travel forms, reports, purchasing forms, and other documentation as needed.
• Assists with tracking budgets.
• Takes meeting notes and supports logistics.
• Delivers and picks up supplies and needed or requested items.
• Maintains equipment readiness and related files.
• Documents wildfire personnel status, availability, time and files.
• Documents fuels projects and wildfires in InForm, NFPORS, ArcCollector, Survey123.
• Responds promptly to requests, complaints, and problems in a professional manner.

Skills

Driver's license

Office experience

Data entry

Communication

Attention to detail

NWCG FFT2

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Word processing

Excel

Databases

Job description

Division/Department: Resource Management / Forestry - OnsiteLocation: Fond du Lac Resource Management and Tribal Court Building – As designatedReports To: Wildfire SupervisorProbationary Period: 90 days – Full time; 120 days – Part timeFLSA Status: Non-Exempt (hourly)Classification: Non-Child Related CBDriver’s License: Level 1 - Driver’s License Required.Rate of Pay: $17.31 ` $19.47Responsibilities: Files Accomplishment reports for fuels and prevention projectsFiles and organizes receipts for wildfires, both local and off-unit.Assists the Wildfire supervisor with ensuring invoices for fire suppression are sent in a timely, professional mannerAssists Wildfire Supervisor with handling IQCS and CHS statuses of wildfire staff.Is contactable and available to produce copies of files such as receipts, Travel forms, reports, purchasing forms, and other documentation as needed.Assists Wildfire Supervisor with tracking budgets.Takes meeting notesDelivers and picks up supplies and needed or requested.Maintains files regarding equipment readiness and needsAssists the Wildfire Supervisor with documenting wildfire personnel status, availability, time and files.Works with Wildfire supervisor and Fuels Technician to document fuels projects and wildfires with programs such as InForm, NFPORS, ArcCollector, and Survey123Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.Maintains a clean and organized work area.Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.Qualifications: Valid Driver’s License issued in the US is required.High School Diploma or equivalent is required.Office experience, telephone experience, and knowledge of office machines are required.Experience in purchasing, paying invoices, and maintaining inventory is required.Knowledge of computer applications to include word processing, databases and/or data entry, Spreadsheets and Microsoft Outlook is required.Experience utilizing and maintaining file organization systems is required.Experience in creating a manual or electronic filing system is desired.Meeting NWCG FFT2 qualifications is desired.Operations consist of shift work; seven days a week and on holidays.Ability to communicate effectively orally and in writing is required.Ability to work independently and establish priorities is required.Attention to detail and accuracy is required.Ability to establish professional and harmonious working relationships on all projects and with all parties involved.Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.Subject to pre-employment and annual background checks.Subject to immunization review and submitted proof of required vaccinationsTravel is required. PHYSICAL REQUIREMENTS:Normal physical requirementsT he Fond du Lac Band of Lake Superior Chippewa, Nagaajiwanaang ( Where the water stops ), is one of the six Bands of the Minnesota Chippewa Tribe and a proud sovereign Ojibwe nation. We strive to be a diverse , supportive , and inclusive workforce that employs Fond du Lac Band members, native peoples , and those from our surrounding communities .As one of Carlton County's largest employers, the Fond du Lac Band is dedicated to elevating the community through a broad spectrum of programs and enterprises including our gaming facilities, tribal government, health services, and education that promot es our language, culture, and the preservation of our natural resources .The Fond du Lac Band is a n employer that cultivate s the growth of our employees and our programs ; a place where you can develop your skills and gain experience that will positively impact the lives of those who call the Fond du Lac Band home. Our hiring practices follow tribal employment rights outlined in Fond du Lac O rdinance #12/94 (TERO).Join the Fond du Lac Band of Lake Superior Chippewa in our mission to preserve and promote our community while contributing to its vibrant future.